About the DepEd ICT Summits

The Department of Education (DepEd) will conduct a series of DepEd ICT Summits, which will start as Regional Summits and will culminate in the National Summit.

The Summits shall bring together ICT practitioners, policy makers, achievers in ICT education and implementation, and other stakeholders in the National, Regional, Division, and school levels, and provide ideal platforms to discuss innovations in education, enrich teaching and learning, build capacities for effective school and office management, and share top education resources.

DepEd shall use the Summits as a venue to search for and recognize innovations in the field in utilizing ICT to effectively deliver teaching and learning, as well as provide efficient governance and operations, directly to learners, teachers, and relevant stakeholders in the field of education.

Tagline, Theme, and Objectives

The Summits’ tagline is Cultivating a Culture of ICT Excellence.

With this year’s theme Digital Transformation for the KID (K-12 + ALS, ICT, DepEd), the

Summits aim to:

Update ICT practitioners in DepEd on emerging technologies;
Start the culture of sharing and collaborating of ICT in teaching and learning and governance;
Provide a forum to update everyone on current ICT projects and implementations in DepEd as well as future plans; and
Recognize ICT best projects and implementers.

Regional Summits

The Regional Summits will be conducted using the following structure.

Delegates

Expected delegates of the Regional Summits shall be the following:

1. Regional Office (RO)

a. The Regional Director (RD)
b. The Assistant RD
c. The Regional Information Technology Officer (ITO)

2. Schools Division Offices (SDO)

a. Schools Division Superintendents (SDS)
b. Assistant SDSs
c. Division ITOs

3. Applicant schools/divisions for the Regional ICT Innovations Awards

a. School heads
b. School ICT coordinators
c. Proponents from the applicant school/division

4. The Regional ICT Summit Organizing Committee

5. Representatives from the DepEd Central Office (CO)

Funding

Funds to subsidize the conduct of the Regional Summits shall be downloaded to the ROs, chargeable to 2017 DCP Funds.

The allocated amount for each region shall cover the venue, board and lodging, travel expenses (transportation and per diem) of delegates to and from the venue, and other incidental expenses relevant to the actual conduct of the Regional Summits.

Board and lodging, travel, and other expenses relative to the validation/evaluation of ICT Innovations Awards applicants from the Divisions by the Regional Selection Process Committees will be charged to the downloaded fund.

Other expenses not indicated in these guidelines shall be charged to local funds.

Expenses mentioned above are subject to the usual accounting and auditing rules and regulations.

Conduct of the Summits

1. Prior to the holding of the Regional Summits, the Regional Selection Process Committees shall conduct an on-site validation and/or evaluation of ICT Innovations applicants from the Divisions. (See ICT Innovations Awards Guidelines/Mechanics for the mechanics and guidelines.)

a. Each region, spearheaded by the RO, shall hold their respective Regional Summits on or before 15 November 2017 at a venue identified by the RO.

b. In an unlikely event that the RO needs to hold their Regional Summit on a date later than the aforementioned, the Regional ICT Summit Organizing Committee of that RO must communicate prior and formal notice to the National ICT Summit Organizing Committee.

2. Each Regional Summit shall last for up to two full days, exclusive of travel time for the delegates.

3. The RO may choose topics, sessions, or panels they see fit for their jurisdictions; they however, must conform to the Summit’s theme when considering topics and panels to include in their respective programs. (See Operational Schedule of Activities that ROs can refer to when creating their own schedules.)

4. During the conduct of the Regional Summit, the RO must hold the Regional ICT Innovations Awards, where delegates and regional juries select the region’s representatives for the National ICT Innovations Awards. (See ICT Innovations Awards Guidelines/Mechanics for the mechanics and guidelines.)

The National Summit

The National Summit will be conducted using the following structure Delegates

Delegates for the National Summit shall be the following:

1. The DepEd Executive Committee

a. The Secretary of Education and her staff

b. Undersecretaries and assistant secretaries, and their staff

2. The DepEd Management Committees

a. Directors of-Central Office (CO) bureaux, services, and offices

b. Selected CO division chiefs

c. RDs and SDSs

3. Regional and Division ITOs

4. Regional candidates for the National ICT Innovations Awards

a. School heads

b. School ICT coordinators

c. Proponents from the candidate school/division

5. The National ICT Summit Organizing Committee

6. Selected guests from the public and private sectors

Funding

Venue, board and lodging, and other logistical requirements of the Summit shall be charged to the 2017 DCP Funds.

Prizes for the National ICT Innovations Awards, travel expenses (transportation and per diem) of participants from DepEd and its attached agencies to and from the venue, and other incidental expenses relevant to the conduct of the National Summit shall be charged to the 2018 DCP Funds.

Other expenses not indicated in these guidelines shall be charged to local funds.

Expenses mentioned are subject to the usual accounting and auditing rules and regulations.

Conduct of the National Summit

1. The CO, through the ICTS, will hold the National Summit on 27-28 February 2018 at The Blue Leaf Filipinas, Belle Avenue, Aseana City, Paranaque City.

a. The National Summit will last for two (2) days, exclusive of travel time for the delegates.
b. All delegates are expected to arrive on 26 February 2018, a day before the Summit itself.
c. The working program of activities, together with prospective topics and panels that will be included in the National Summit, are listed in Operational Schedule of Activities.
d. During the National Summit, the National ICT Innovations Awards will highlight the achievements of the candidates from the Regional ICT Innovations Awards, and select three Best ICT Innovations for Teaching and Learning, and three Best ICT Innovations for Governance. (See ICT Innovations Awards for the mechanics and guidelines.)

THE DEPED ICT SUMMITS
ICT Innovations Awards: Guidelines

Rationale

The Department of Education (DepEd) supports the development of its personnel in order to deliver the 21st-century learning experience for the Filipino learner.

With its mission to facilitate learning and constantly nurture every learner, DepEd formulates, implements, and coordinates programs and projects in the areas of formal and non-formal basic education.

This year, DepEd, through the Information and Communications Technology Service (ICTS), invites all teaching and non-teaching personnel to the ICT Innovations Awards.

Objectives

The objectives of the ICT Innovations Awards are to:

Generate awareness among and support from education managers and school communities on ICT initiatives;
Showcase different DepEd ICT initiatives that support teaching and learning as well as governance; and
Cultivate a culture of sustainability among DepEd ICT initiatives across all levels.

Definition of Terms

Applicant. This refers to a project and/or proponent intending to join the ICT Innovations Awards.
Candidate. This refers to a project selected during the Regional Awards to represent its home region for the National Awards.
Cluster. This refers to a group of randomly assigned candidates, who are assigned to a specific jury.
Documentation. This refers to the Monitoring and Evaluation files and the video presentation, which an applicant submits during the Regional Selection Process, and which juries will use as basis forjudging the applicant for the Regional Awards and, if the applicant becomes a candidate, during the National Awards.
Exhibit. This refers to the organized presentation of projects from the regional candidates of the National Awards.
Finalist. This refers to a candidate who makes it to the top six of the National Awards.
Juror. This refers to a person tasked to inspect, rate, and judge applicants and candidates for the ICT Innovations Awards.
Jury. This refers to the body of experts and/or individuals tasked to inspect, rate, and judge applicants and candidates for the ICT Innovations Awards.
National Awards Jury. This is the term for the body is composed of professionals who, owing to their expertise in Teaching and Learning as well as Governance, who judge National Awards candidates.
Project. This refers to any ICT-relevant and -specific approach, technology, methodology, solution, or the like aiming to facilitate and improve delivery of teaching and learning, as well as promote effective and efficient delivery of governance services.
Project Head. This refers to a project proponent functioning as the lead or primary contact for the project.
Proponent. This refers to a DepEd personnel involved in conceptualizing, implementing, and sustaining the project in their school/office.
Qualified Applicant. This refers to a project selected by the Regional Selection Process Committee to contend against other applicants in the Regional Awards.
Regional Awards Jury. This refers to the group of jurors who judge qualified applicants for the Regional Awards and select the region’s candidate for the National Awards.
Regional Selection Process Committee. This group conducts site inspections on applicants for the Regional Awards and selects qualified applicants to contend against other applicants for the Regional Awards.
Selection Process. This is the process of selecting qualified applicants to join the Regional Awards.

Qualifications

1. The ICT Innovations Awards is open to all DepEd personnel.

2. There will be two (2) major categories:

a. ICT Innovations for Teaching and Learning. This category highlights the intensification of the use of the DepEd Computerization Program (DCP) packages and other available technologies integrated in the curriculum.

b. ICT Innovations for Governance. This category features ICT ingenuities that further improve DepEd services in the schools, division, and regional levels.

3. Each project may have an infinite number of proponents; the school/office, however, must designate a maximum of two proponents (including the ICT coordinator) as project heads.

4. All projects must be already operational and sustainable for at least six calendar months from the time of the application.

5. Applicants must submit necessary documentation to support their project’s existence and sustainability.

6. Documentation includes:

a. Monitoring and Evaluation (M&E) files; and

b. A three- to five-minute video presentation of the project.

7. Failure to meet the basic qualifications of the Awards, including submitting documentation that proves the existence and sustainability of the project, shall disqualify the applicants from joining the Awards.

Mechanics

The Awards will be in two levels, namely: the Regional Awards and the National Awards.

In an unlikely event of any dispute or appeal, any decisions made by juries in both the Regional and the National Awards, and any consensus said juries make hereto, are final, non-negotiable, and irrevocable.

Regional Awards Judging

1. Upon receipt of applications to the Awards from schools and/or divisions, the Regional Selection Process Committee shall conduct site inspections of applicant projects from the Divisions, and assess the eligibility of the applicants to qualify to the Regional Awards.

a. The Committee shall consist of jurors from both within DepEd (for example, the RO – assuming they are not already an applicant) and outside of it (for example, community stakeholders).

b. The Committee reserves the right to disqualify applicants from joining the Regional Awards, in accordance with the qualifications and the criteria for judging.

2. The Regional ICT Innovations Awards Jury shall compose of three jurors per category (three for ICT Innovations for Teaching and Learning and three for ICT Innovations for Governance).

a. The Regional Jury shall consist of jurors from both within DepEd (for example, the RO [if they are not already an applicant] or the CO) and outside of it (for example, community stakeholders).

3. From among the qualified applicants, the Regional Awards will select one candidate to represent the region for ICT Innovations for Teaching and Learning, and one candidate as its representative for ICT Innovations for Governance.

4. All ROs must submit the report of the Regional Awards to the National ICT Summit Organizing Committee on or before 14 February 2018.

5. The report must include the following:

a. Summary of proceedings of the Regional Summit;

b. List of attending delegates;

c. Results of the Regional Awards; and

d. Documentation of their candidate projects (including the M&E files and the video presentation).

6. ROs must send the report and its attachments through ALL these channels:

a. Upload to http://bit.lv/ICTSummitReqions (Google account is required) and send a link to ictsummit(a)deped.qov.ph; and

b. Send physical copies and storage media of the report and corresponding documentation to the following address:

The National ICT Summit Organizing Committee
C/O ICTS-User Support Division
2nd Floor, Bonifacio Building, DepEd Complex Meralco Avenue, Pasig City, Philippines

The ICT Innovations Awards Exhibit

1. The ICT Innovations Awards Exhibit is an organized presentation and display of all ICT projects and/or implementations from all regions.

2. This is where candidates of the National ICT Innovations Awards present their respective projects in the ICT Innovations Awards Exhibit at the sidelines of the National Summit.

3. The Exhibit is open for all delegates and guests throughout the Summit from 08:00H to 17:00H (08:00 AM to 05:00 PM).

4. It formally opens on 27 February 2018 on 15:00H (03:00 PM).

5. Each region shall be allotted one booth, where their candidates can display their projects and/or innovations during the Summit.

6. The shell-type booth, which will measure 1.75 m x 1.75 m in perimeter and 3.06 m2 by area, will include stand walls, basic lighting, a table, and a power strip.

7. The region’s candidates for both ICT Innovations for Teaching and Learning and ICT Innovations for Governance shall share the same booth.

8. Regions and their candidates must set up the booths during the ingress proper on 26 February 2017.

a. A third-party events management service provider will assist and guide regional representatives during ingress.

b. Said provider will orient exhibitors to rules on how they will set up their booths.

c. The transport, creation, setup, and storage of designs, layouts, materials, and equipment that will be used during the Exhibit shall be shouldered by the Region, Division, and/or the candidate school or office.

d. The booth needs not be done elaborately, as there should be no competition among regions in terms of booth design; however, it must focus on the project and/or innovation in preference to the design elements.

e. The Region, Division, and/or the candidate school/office shall assume full responsibility and liability for any loss or damage incurred during the Exhibit.

9. During the ICT Innovations Awards Gallery Walk, all regions must have at least two personnel to staff their respective booths.

10. After the Gallery Walk of Day 1, regions may disassemble and pull out their electric and electronic equipment for safekeeping; they must return and reassemble said equipment to the booth before Day 2 sessions begin.

11. Egress (move-out) for exhibitors starts immediately on 28 February 2018 at 17:00H (05:00 PM) before the ICT Innovations Awards Gala Night.

12. These guidelines are subject to change without prior notice.

National Awards Judging

1. The National Awards will have 17 candidates per region in ICT Innovations for Teaching and Learning, and another 17 candidates for each region in ICT Innovations for Governance.

2. Each candidate shall be assigned to one of three clusters.

a. Prior to the start of the Summit, a representative of each region shall draw lots to decide the assignment of regions to their respective clusters, as well as to determine the timeslots of their presentation.

3. The National Awards Jury shall consist of 18 judges, with three jurors per cluster for ICT Innovations for Teaching and Learning, and the same number for ICT Innovations for Governance.

a. See ICT Innovations Awards: List of National Juries for the detailed breakdown of the Expert Juries per cluster.

4. The Jury shall review the documentation of each candidate separately, in the following approach:

a. Judging sessions for all candidates shall be on 27 February 2017 as a series of breakout sessions during the ICT Innovations Awards Gallery Walk.

b. The region must select one to two representatives to present their designated projects.

c. Each region will have up to 15 minutes to present their project and answer questions from their assigned jurors.

5. The Jury will review candidates’ documentation according to their assigned cluster; based on that and the criteria for judging, each cluster shall select two candidates with the highest average scores as finalists who will move forward to the Awards Ceremony.

National Awards Proper

1. The Jury shall declare the finalists during the Awards Ceremony.

2. These finalists shall have the opportunity to present their projects before the plenary (up to 10 minutes of stage time per candidate).

a. The candidate with the highest average score within their cluster in the ICT Innovations for Teaching and Learning category shall receive the Best ICT Innovation Award for Teaching and Learning for their cluster.

b. The candidate with the highest average score within their cluster in the ICT Innovations for Governance category shall receive the Best ICT Innovation Award for Governance for their cluster.

3. Winners for the National Awards shall receive their prizes during the Awards Ceremony, the Awards Gala, or at any other venue or event at the discretion of the National ICT Summit Organizing Committee.

4. In an unlikely event of any dispute or appeal of the results of the Awards, any decisions made by the Jury, and any consensus make hereto, are final, non-negotiable, and irrevocable.

Criteria for National and Regional Awards

1. Listed below are the criteria for judging across both Regional and National Awards.

2. Details of the criteria, and the rubrics, are listed in ICT Innovations Awards: Rubrics for Judging.

Awards and Prizes

1. The awards and prizes for both ICT for Teaching and Learning and ICT for Governance Innovations are as follows:

a. Best ICT Innovation for Teaching and Learning (per cluster; PHP 50,000 cash. ICT package, one medal/person, one plaque for the office/school)

b. Best ICT Innovation for Governance (per cluster; PHP 50,000 cash, ICT package, one medal/person, one plaque for the office/school)

c. Regional Finalists (PHP 10,000 cash, one device, one medal/person, one plaque for the office/school)

Schedule of Activities
Below is the schedule of activities for the ICT Innovations Awards.

February 26, 2018

DepEd Memorandum No. 037, s. 2018

NATIONAL DEPED ICT SUMMIT

To:

Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Regional Directors
All Others Concerned

1. The Department of Education (DepEd), through the Information and Communications Technology Service (ICTS), will hold the National DepEd ICT Summit with the theme Digital Transformation for the KID (K-12 + ALS, ICT, DepEd) from February 27 to 28, 2018 at The Blue Leaf Filipinas, Belle Avenue, Aseana City, Parahaque City.

2. The national summit, which concludes the Regional DepEd ICT Summits conducted by the regions from November 2017 to February 2018, aims to:

a. update ICT practitioners in DepEd on emerging technologies;

b. start the culture of sharing and collaborating of ICT in teaching, learning, and governance;

c. provide a forum to update everyone on current ICT projects and implementations in DepEd as well as future plans; and

d. recognize ICT best projects and implementers.

3. The national summit will feature a series of keynote speeches, topic and panel discussions, exhibits, and breakout sessions, among others, which will cover updated information and pressing matters that concern the use, implementation, and development of ICT in the field of education.

4. The culminating activity for the national summit will be the National ICT Innovations Awards, which will feature each region’s best implementations of the innovative use of ICT in Teaching and Learning, as well as in Governance and Operations. The said Awards aim to generate awareness among and support from education managers and school communities on ICT initiatives; highlight different DepEd ICT initiatives that support teaching and learning as well as governance; and cultivate a culture of sustainability among DepEd ICT initiatives across all levels.

5. All regional directors, schools division superintendents, school heads, ICT coordinators/focal persons, and information technology officers are enjoined to extend full administrative support to the conduct of the national summit.

6. The secretary, undersecretaries, assistant secretaries, bureau and service directors, regional secretary of the Autonomous Region in Muslim Mindanao (ARMM), regional directors, schools division superintendents, and information technology officers are authorized to attend the National Summit as delegates. Furthermore, other delegates shall be selected according to the following guidelines:

a. The secretary and undersecretary for administration shall select five staff members and/or executive assistants;

b. Other undersecretaries and assistant secretaries can select one staff member or executive assistant;

c. Bureau and service directors shall select one division chief, as well as one or two information technology officers (if any); and

d. Regional directors shall select three school personnel (including the school head) for their Awards entry for Teaching and Learning, and three school and/or office personnel (including the school or office head) for the Awards entry for Governance and Operations (total of six delegates per region).

7. Delegates shall receive invitations and further instructions for registration.

8. Expenses for the venue, board and lodging, and other logistical requirements of the National Summit shall be charged to the 2017 DCP Funds. Prizes for the awards, travel expenses (transportation and per diem) of participants from DepEd and its attached agencies to and from the venue, and other incidental expenses relevant to the conduct of the National Summit shall be charged to the 2018 DCP Funds. All expenses mentioned shall be subject to the usual acccounting rules and regulations.

9. The White Paper of the DepEd ICT Summits, which states the guidelines on the conduct of the National and Regional Summits, the ICT Innovation Awards guidelines and mechanics, and the National Summit Schedules, are enclosed.

10. This supersedes DepEd Memorandum (DM) No. 143, s. 2017 entitled National and Regional DepEd ICT Summits, and DM 171, s. 2017 entitled Changes in DepEd Memorandum No. 143, s. 2017 (National and Regional DepEd ICT Summits); and other related issuances.

11. For more information, contact Mr. Gerard Atienza, National ICT Summit Organizing Committee, at telephone no. (02) 633-7264 or through email address: ictsummit@deped. gov. ph.

12. Immediate dissemination of this Memorandum is desired.

LEONOR MAGTOLIS BRIONES
Secretary

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About the Deped ICT Summits