DepEd Documentary Requirements for Monetary Claims

TeacherPH is hereby reiterating the basic documentary requirements for Salary Claim and Other Monetary Claims to wit:

Documentary Requirements for FIRST SALARY CLAIM OF NEWLY HIRED EMPLOYEES:

In 1 folder with 2 copies each & all photocopies must be authenticated by the Administrative Officer

• Letter request with contact number
• Appointment (photocopy)
• Certificate of Assumption to Duty
• Advice Order/Assignment Order
• Form 7/Monthly Payroll Worksheet & Report of Service (all copies should be original)
• Form 48/Daily Time Record (DTR) (all copies should be original)
• Statement of Assets and Liabilities (SALN)
• Oath of Service
• BIR Form 1902/2305 (duly stamped by BIR)
• DBP ATM Account Number
• Pag-ibig Number
• Philhealth Member Data Record (MDR)
• GSIS Member’s Information Sheet
• Additional Requirements for TRANSFEREES (from one government office to another)
• Clearance from money, property and legal accountabilities from the previous office
• Certificate of Last Payment
• Official Receipt (if there’s an overpayment)
• BIR Form 2316
• GSIS BP Number
• Certificate of Available Leave Credits
• Service Record

Documentary Requirements for UNPAID SALARY OF NEWLY HIRED EMPLOYEES

In 2 original copies each

• INTEGRATED IN THE REGULAR PAYROLL (succeeding claims)
• Letter request with contact number
• Form 7/Monthly Payroll Worksheet & Report of Service (for the applicable month)
• Form 48/Daily Time Record (DTR) (for the applicable month)
• Approved Form 6 (If any)

Documentary Requirements for UNPAID SALARY OF REGULAR EMPLOYEES WHO WERE CUT-OFF FROM THE REGULAR PAYROLL

In 2 folders with 2 copies each (where 1 folder is for salary claim & 1 folder for re-integration to RPSU) & all photocopies must be authenticated by the Administrative Officer.

• Letter request with contact number
• Form 7/Monthly Payroll Worksheet & Report of Service – all copies should be original (for the applicable period)
• Form 48/Daily Time Record (DTR) – all copies should be original (for the applicable period)
• Approved Form 6
• S.O. maternity/personal leave
• S.O. reinstatement
• Certificate of Live Birth (for maternity)
• Medical Certificate(CS Form 41)
• Teacher’s Clearance
• Last pay slip received

Documentary Requirements for Substitute Teacher’s SALARY CLAIM:

In 1 folder with 2 copies each (Photocopies must be authenticated by the Administrative Officer)

• Letter request with contact number
• Appointment (photocopy)
• Certificate of Assumption to Duty
• Form 7/Monthly Payroll Worksheet & Report of Service (all copies should be original)
• Form 48/Daily Time Record (DTR) (all copies should be original)
• Statement of Assets and Liabilities (SALN)
• Oath of Service
• School Clearance
• DBP ATM Account Number
• Pag-ibig Number
• GSIS Member’s Information Sheet

Documentary Requirements for UNPAID SALARY OF REGULAR EMPLOYEES WHO WERE FROM MATERNITY/PERSONAL LEAVE BUT NOT YET INTEGRATED TO THE REGIONAL PAYROLL

In 1 folder with 2 copies each & all photocopies must be authenticated by the Administrative Officer.

• Letter request with contact number
• Form 7/Monthly Payroll Worksheet & Report of Service – all copies should be original (for the applicable period)
• Form 48/Daily Time Record (DTR) – all copies should be original (for the applicable period)
• Approved Form 6
• S.O. maternity/personal leave
• S.O. reinstatement
• Certificate of Live Birth (for maternity)
• Medical Certificate(CS Form 41)
• Teacher’s Clearance

Documentary Requirements for DOUBLE PAY CLAIM DUE TO MATERNITY LEAVE:

In 1 folder with 2 copies each and all photocopies must be authenticated by the Administrative Officer.

• Letter request with contact number
• Special Order for Maternity Leave of Absence
• Special Order for Reinstatement of Duty
• Approved CSC Form No. 6 – Leave Application
• Medical Certificate(CS Form 41)
• Birth Certificate of Newborn
• Latest Pay slip
• Teacher’s Clearance

Documentary Requirements for UNUSED MATERNITY LEAVE (assumption before the expiration of the 60-day maternity leave)

In 1 folder with 2 copies each & all photocopies must be authenticated by the Administrative Officer.

• Letter request with contact number
• Form 7/Monthly Payroll Worksheet & Report of Service – all copies should be original (for the applicable period)
• Form 48/Daily Time Record (DTR) – all copies should be original (for the applicable period)
• Approved Form 6
• S.O. maternity/personal leave
• S.O. reinstatement
• Certificate of Live Birth (for maternity)
• Medical Certificate(CS Form 211)
• Teacher’s Clearance

Documentary Requirements for LAST SALARY

In 1 folder with 2 copies each and all photocopies must be authenticated by the Administrative Officer.

• Letter request with contact number
• Form 7/Monthly Payroll Worksheet & Report of Service (for the applicable month)
• Form 48/Daily Time Record (DTR) (for the applicable month)
• Division Clearance
• Certificate of Last Payment
• S.O. for Retirement/Resignation
• Last Payslip Received

Documentary Requirements for SALARY DUE TO HEIRS OF DECEASED EMPLOYEE

In 1 folder with 2 copies each and all photocopies must be authenticated by the Administrative Officer.

• Letter request with contact number
• Form 7/Monthly Payroll Worksheet & Report of Service (for the applicable month)
• Form 48/Daily Time Record (DTR) (for the applicable month)
• Division Clearance
• Certificate of Last Payment
• S.O. for Retirement/Resignation
• Last Payslip Received
• Death Certificate authenticated by NSO
• Marriage Contract authenticated by NSO
• Birth Certificates of surviving heirs authenticated by NSO
• Designation of next-of-kin
• Waiver of right of children 18 yrs old & above

Documentary Requirements for SALARY DIFFERENTIAL:

In 2 authenticated photocopies

• Letter request with contact number
• Notice of Salary Adjustment (NOSA)/Notice of Salary Increment (NOSI)/Appointment(in case of promotion)
• Certificate of Assumption or First Day of Service
• Pay slip of Last Unadjusted Salary
• Pay slip of First Adjusted Salary
• Certificate of No Leave of Absence Incurred Without Pay
• Service Record (for claims on prior years)

Documentary Requirement for RATA

In 2 original copies

• Approved DTR

Documentary Requirement for Clothing Allowance (Individual Claim)

In 2 authenticated photocopies

• Appointment
• Certificate of Assumption to Duty
• Certificate of non-payment from previous agency, for transferees

Documentary Requirement for Subsistence, Laundry and Hazard Duty Pay for Health Personnel

In 2 authenticated photocopies

• Approved DTR
• Authority to collect (for initial claim)
• Travel Report
• Special Order from the Head of Agency

Documentary Requirements for SALARY INTEGRATION TO THE REGIONAL PAYROLL:

All photocopies must be authenticated by the Administrative Officer.

• Letter request with contact number
• Attested/Unattested Appointment (photocopy)
• Certificate of Assumption to Duty
• BIR Form 1902/2305 (with Stamp from BIR)
• DBP ATM Account Number (Deposit slip of Initial Deposit)
• Pag-ibig Number (Membership Form)
• Philhealth Member Data Record (MDR)
• GSIS Member’s Information Sheet
• Certificate of Last Payment (for transferees)

Documentary Requirements for SALARY ADJUSTMENT DUE TO PROMOTION

1 copy each only & all photocopies must be authenticated by the Administrative Officer

• Indorsement
• Letter Request with contact number
• Photocopy of Attested Appointment
• Adjusment Form (all original/downloadable from the website)
• Photocopy of latest payslip

Documentary Requirements for SALARY ADJUSTMENT DUE TO SALARY DEDUCTIONS & OTHERS

1 copy each only & all photocopies must be authenticated by the Administrative Officer.

• Indorsement
• Letter Intent with contact number
• Adjusment Form (original/downloadable from the website)
• Loan details which show monthly amortization
• Photocopy of latest payslip

Documentary Requirements for SALARY ADJUSTMENT DUE TO STOPPAGE OF DEDUCTIONS

1 copy each only & all photocopies must be authenticated by the Administrative Officer

• Indorsement
• Letter Intent with contact number
• Adjusment Form (original/downloadable from the website)
• Original Certificate of Full Payment
• Photocopy of latest payslip

READ:

DepEd Required Documents for Claim of Service Credits

Monetization of Leave Credits of Government Officials and Employees