February 28, 2018
DepEd Memorandum No. 038, s. 2018
Table of Contents
PROVISION AND COMPUTATION OF THE SPECIAL HARDSHIP ALLOWANCE FOR FISCAL YEAR 2018
Bureau and Service Directors
Schools Division Superintendents
Public and Private Elementary and Secondary School Heads
All Others Concerned
1. For the information and guidance of all concerned, enclosed is a copy of National Budget Circular No. 514, s. 2007 from the Department of Budget and Management (DBM) entitled Guidelines on the Grant of Special Hardship Allowance (SHA).
2. This National Budget Circular shall be used as the basis for the Provision And Computation of the Special Hardship Allowance for Public School Teachers for School Year 2018, pending DepEd issuance of policy guidelines for the SHA.
3. Schools division offices and regional offices may now start the processing and computation of SHA of qualified teachers.
4. To ensure timely compensation of the qualified recipients, SHA should be computed and distributed on a monthly basis. This is to guarantee that they are able to utilize the said funding accordingly.
5. Immediate dissemination of this Memorandum is desired.
LEONOR MAGTOLIS BRIONES
Department of Budget and Management
December 5, 2017
NATIONAL BUDGET CIRCULAR No. 514
Guidelines on the Grant of Special Hardship Allowance
To provide the guidelines on the grant of Special Hardship Allowance under Special Provision No. 1 of DepEd, Republic Act (RA) No. 9401 (FY 2007 General Appropriations Act) and in compliance with Item B. “Financial Assistance to Teachers”, Part III. Items for Conditional Implementation, under the President’s Veto Message on RA No. 9401.
These guidelines shall apply to the following personnel of the Department of Education:
2.1 Classroom teachers in elementary and secondary schools and school heads/administrators assigned to a hardship post;
2.2 Multi-grade teachers;
2.3 Mobile teachers; and
2.4 Non-formal Education or Alternative Learning System (ALS) Coordinators.
3.0 DEFINITION OF TERMS
3.1 Special Hardship Allowance (SHA) – refers to the allowance granted to qualified teachers under any of the following situations: (1) being assigned to a hardship post; (2) performing multi-grade teaching; (3) carrying out mobile teaching functions; or (4) performing functions of non-formal education (now Alternative Learning System) coordinators. The qualified teachers may either be resident or transient having regular or temporary’ appointment.
3.2 Hardship Post (HP) – refers to public schools or community learning centers located in areas characterized by extraordinarily hard, uncomfortable and extreme difficulties in any of the following conditions :
3.2.1 Transport Inaccessibility
Accessible only by hiking, animal ride, banca ride, or other unusual/irregular means of transportation, partly or wholly from the nearest point of available regular motorized land/water transport (minimum distance of 5 km)
3.2.2 Difficulty of Situation
– Place declared calamitous by the President based on National •Disaster Coordinating Council (NDCC) recommendation
– involves hazards to life, including exposures to armed conflict, to be determined by the Schools Division Superintendent (SDS)
– Inconvenience of travel due to dangerous terrain, isolation and extreme weather condition to be determined by the SDS
3.3 Multi-grade teachers (MGT) – refer to public elementary school teachers handling a class of two or more grades.
3.4 Mobile teachers – refer to specialized public school teachers conducting learning sessions using the alternative learning delivery mode who usually move from one station to another in depressed, disadvantaged and underserved communities.
3.5 Non-formai Education or ALS Coordinators – refer to a public school teacher who is officially designated by the SDS to perform ALS program coordinating functions in addition to his/her regular duties as learning facilitator.
4.1 In consonance with the intention of Section 19 of RA No. 4670 (Magna Carta for Public School Teachers), priority in the payment of Special Hardship Allowance shall be given to classroom teachers in elementary and secondary levels and to school heads/administrators exposed to hardship or extreme difficulty in a place of work as defined in Section 3.2 hereof.
4.2 After item 4.1 above has been complied with, only then can teachers, whether having regular or temporary’ appointments, handling multi-grade classes, mobile teachers, or non-formal education or ALS coordinators, be entitled to Special Hardship Allowance.
4.3 SHA shall be given to teachers and school heads/administrators assigned to a hardship post provided that the total SHA shall not exceed twenty five percent (25%) of the annual basic salary’. Fraction of an hour of qualified travel and ratios of days present to total class days shall be reckoned to the nearest peso, provided that qualified travel of less than one third (1/3) of an hour or attendance ratio of less than one is to three (1:3) for the month shall not be compensated. The allowable SHA shall be computed as follows:
SHA = (Basic salary x rate per distance) x number of days present in a month over number of working days in a month; wherein rate per distance is shown hereunder:
|Distance*||Rate per distance (% of basic salary)|
|21 km & above||25%|
*Distance in kilometers of the hardship post from the nearest point of available regular motorized land/water transport
Example: (P10,933.00 x 15%) x (17/22)
= P1,639.95 x 0.77 = P1,262.76
Wherein: P10,933.00 = basic salary
15% = rate corresponding to the distance of the hardship post
17 = number of days present in a month
22 = total number of working days in a month
4.4. For multi-grade teachers, mobile teachers and non-formal education or ALS coordinators:
4.4.1 For multi-grade teachers, the SHA shall be paid as follows:
|Handling classes of 2 grades||15% of basic salary|
|Handling classes of 3 grades||20% of basic salary|
|Handling classes of 4 or more grader||25% of basic salary|
4.4.2 For Mobile Teachers and Non-Formal Education or ALS Coordinators:4.4.2 For Mobile Teachers and Non-Formal Education or ALS Coordinators:
|Handling 1 learning level||15% of basic salary|
|Handling 2 different learning levels||20% of basic salary|
|Handling 3 or more learning levels||25% of basic salary|
Wherein: the learning levels refer to:
a. Basic Literacy
b. Elementary Level
c. Secondary Level
d. Special Projects, i.e., income-generating projects; projects involving hearing impaired, informal education for parents or indigenous people.
5.0 FUNDING SOURCE AND RELEASE OF FUNDS
5.1 The amount necessary for payment of SHA shall be sourced from the following:
a. Allotment under the regional lump-sum of DepEd specifically provided for this purpose in the annual General Appropriations Act;
b. Savings of the school/schools division office and DepEd Regional Office (RO) concerned for the current year in case of funding deficiency; and
c. Overall savings of DepEd for the current year in case of further funding deficiency.
5.2 The DBM Regional Offices shall release the funds for SHA to the DepEd RO/schools division office/’school in accordance with the Direct Release of Funds System for DepEd.
These guidelines shall take effect retroactive January 1, 2007.
ROLANDO G. ANDAYA JR.
March 26, 2018
DepEd Memorandum No. 055, s. 2018
STATUS ON THE IMPLEMENTATION OF THE GRANT OF SPECIAL HARDSHIP ALLOWANCE FOR FISCAL YEAR 2016
Schools Division Superintendents
Public Elementary and Secondary School Heads
All Others Concerned
1. The Department of Budget and Management (DBM) issued the National Budget Circular (NBC) No. 514, s. 2007 entitled Guidelines on the Grant of Special Hardship Allowance (Enclosure No. 1) for teaching and non-teaching personnel who are exposed to hazards due to the nature and/or location of their work.
2. Pending the policy guidelines on the grant of Special Hardship Allowance (SHA), the Department of Education has been implementing the provision in NBC 514, since 2007.
3. As part of the continuous monitoring of the SHA implementation in schools, the schools division offices are requested to submit the lists of recipients for the Fiscal Year 2016 SHA grant using MS Excel in accomplishing the template provided in the Enclosure No. 2.
4. A scanned copy of this accomplished template duly signed by the SDS or OIC- ASDS shall be sent through email address: firstname.lastname@example.org on or before April 30, 2018.
5. For more information, contact the Bureau of Human Resource and Organization Development-School Effectiveness Division (BHROD-SED), Department of Education (DepEd) Central Office, DepEd Complex, Meralco Avenue, Pasig City at telephone no. (02) 633-5397.
6. Immediate dissemination of this Memorandum is desired.
LEONOR MAGTOLIS BRIONES