Synchronized Supreme Pupil Government (SPG) and Supreme Student Government (SSG) Elections for School Year (SY) 2016-2017

March 18, 2016

DepEd Memorandum No. 49, s. 2016

To:

Regional Directors
Schools Division Superintendents
Public Elementary and Secondary Schools Heads
All Others Concerned

Synchronized Supreme Pupil Government (SPG) and Supreme Student Government (SSG) Elections for School Year (SY) 2016-2017

1. Pursuant to Department of Education (DepEd) Order No. 47, s. 2014 entitled Constitution and By-Laws of the Supreme Pupil Governments and Supreme Student Governments in Elementary and Secondary Schools and DepEd Order No. 45, s. 2007 entitled Revised Institutionalization of the Supreme Pupil Government in All Elementary Schools Nationwide, the following shall be observed during the elections for the 2016 Supreme Pupil Government (SPG):

SPG Activities
(Facilitated by the SPG COMELEC)
Timetable
Filing of CandidacyJuly 8, 2016
Evaluation of Certificate of Candidacy (COC) vis-a-vis Qualifications and DisqualificationsJuly 11, 2016
Announcement of the Official List of CandidatesJuly 12, 2016
Campaign Period
• Presidential Election Forum
• Campus-Wide Presidential and Vice Presidential Debates
July 18-19, 2016
ElectionsJuly 20, 2016
Proclamation of WinnersJuly 21, 2016
Nomination of SPG AdviserJuly 25-26, 2016
Oath Taking Ceremony (SPG Officers and SPG Adviser)July 27, 2016

2. The organization of SSG shall adjust to the following changes in the Secondary Schools this School Year (SY) 2016-2017 pursuant to DepEd Order No. 11, s. 2016 entitled Additional Guidelines to the Constitution and By-Laws of the Supreme Pupil Government and Supreme Student Government in Elementary and Secondary Schools.

a. The introduction of new Grade Levels – Grades 11 and 12 – in the full implementation of the K to 12 Basic Education Program; and
b. The shift in the organizational structure of secondary schools, namely: the introduction of Integrated and Stand-alone Senior High Schools.

3. Activities observed during the 2016 Supreme Student Government (SSG) in all schools nationwide shall fall on the following dates:

SSG Activities
(Facilitated by the SSG COMELEC)
Timetable
Filing of CandidacyJuly 8, 2016
Evaluation of Certificate of Candidacy (COC) vis-a-vis Qualifications and DisqualificationsJuly 11, 2016
Announcement of the Official List of CandidatesJuly 12, 2016
Campaign Period
• Presidential Election Forum
• Campus-Wide Presidential and Vice Presidential Debates
July 18-19, 2016
ElectionsJuly 20, 2016
Proclamation of WinnersJuly 21, 2016
Nomination of SSG AdviserJuly 25-26, 2016
Oath Taking Ceremony (SSG Officers and SSG Adviser)July 27, 2016

4. The school head (SH), upon the proposal of the members of the SPG/SSG Commission on Elections (COMELEC) with the recommendation of the SPG/SSG COMELEC Chairperson, may also issue additional guidelines on the SPG or SSG COMELEC Standard Election Code consistent with the Constitution and By-Laws of the SPG and SSG in Elementary and Secondary Schools, to ensure a fair and successful conduct of the elections.

5. After the conduct of the SPG/SSG Elections, the SH or the person whom he/she appointed shall accomplish the Comprehensive Evaluation of the Student Government Elections for the School (CESGE) Form provided in the enclosure. Soft or hard copies of these documents shall be submitted to the Division School Governance and Operations Division (SGOD) exactly two weeks after the schools’ Election and Proclamation of Winners on August 4, 2016 for the SPG and SSG.

6. The Division SGOD shall collate the schools’ CESGE Forms and accomplish the Division Election Consolidated Report for the SPG and SSG. After collating all the schools’ CESGE forms and accomplishing the Division Election Consolidated Report for the SPG and SSG, the Division SGOD shall forward soft or hard copies of said documents to the Regional Araling Panlipunan Supervisor on or before August 12, 2016.

7. The Regional Araling Panlipunan Supervisor shall collate, organize, and forward scanned or soft copies of the documents submitted by the Division SGOD to the Office of the Undersecretary for Governance and Operations observing the following directions:

a. The email shall be forwarded to youthformation@deped.gov.ph;
b. The email shall follow the subject: {SSG1617 – (insert name of region) -Submissions}; and
c. The email shall be forwarded on or before August 19, 2016 for the SPG and SSG.

8. In preparing the soft copy of the Comprehensive Evaluation of the Student Government Elections for the School, it should be saved and submitted in Word File format (.doc or .docx) to the Division SGOD with the file name: (SPG 16217 – SCESGE – (insert name of school)} for the SPG; and (SPG 16217 – SCESGE – (insert name of school)} for the SSG. Direct submission of the school’s CESGE Forms to the Central Office shall not be accepted. Sample file names are provided below:

a. For SPG: SPG1617-CESGE-DepEdElementarySchool.docx; and
b. For SSG: SSG1617-CESGE-DepEdNationalHighSchool.docx.

9. In preparing the hard copy of the Comprehensive Evaluation of the Student Government Elections for the School, the SH or the person whom he/she appointed may use the CESGE enclosed in this document.

10. In preparing the soft copy of the Division Election Consolidated Report for the

SPG and SSG, it should be saved and submitted in Excel File format (.xsl or .xlsx) to the Regional Araling Panlipunan Adviser with the file name: {SPG 16217 – DECR -(insert name of division)} for the SPG; and {SSG 16217 – DECR – (insert name of division)} for the SSG. The Division Election Consolidated Report Forms for the SPG and SSG are available for downloading in the following link: http://tinyurl.com/DivisionECR. Direct submission of the Division SGOD of the CESGE and Division Election Consolidated Report to the Central Office shall not be accepted. Samples of the file names are provided below:

a. For SPG: SPG 1617-DECR-PasigCity.xlsx; and
b. For SSG: SSG1617-DECR-PasigCity.xlsx.

11. In preparing the hard copy of the Division Election Consolidated Report, the Division SGOD may use the format of the said report found in the enclosure.

12. The elected SPG/SSG officers upon their oath taking ceremony shall undergo a parallel school-based training on basic skills of leadership, roles, functions and responsibilities of each officer. The newly nominated SPG/SSG Adviser shall supervise the implementation of the said training, in cooperation with the previous SPG/SSG officers and adviser. Screening of the proposed general plan of actions, project management and planning shall be facilitated by the SPG Adviser and the outgoing SPG/SSG officers only during weekends immediately after the elections.

13. Expenses to be incurred shall be charged to the SPG/SSG Funds and/or local funds, subject to the usual accounting and auditing rules and regulations. Planning of activities of the SPG/SSG for the coming SY shall include the programs, projects, and activities of the Department of Education (DepEd).

14. The Undersecretary for Governance and Operations, as the Officer-in-charge of the Student Government Program (SGP), is authorized to monitor the conduct of elections and the formulation, and implementation of the programs and projects to strengthen the SPG/SSG in schools.

15. All Regional and Schools Division Araling Panlipunan Supervisors or SGP Coordinators are authorized to coordinate and to monitor the activities of the synchronized SPG/SSG elections.

16. All regional directors (RDs) and schools division superintendents (SDSs) are enjoined to support and monitor the implementation of the school elections.

17. All elections conducted before the implementation of this Memorandum shall observe the following:

a. Candidates who are proclaimed winners of their school’s SPG and SSG elections shall retain their elective positions;
b. On the other hand, SHs who wish to adopt the additional provisions as stipulated in DepEd Order No. 11, s. 2016 may conduct special elections, particularly for the SSG, in lieu of the introduction of Grade 11 students this school year; and
c. It is at the discretion of the SH and the newly elected student government officers whether or not the conduct of a special elections in light of DepEd Order No. 11, s. 2016 is necessary.

18. All elections to be conducted in Integrated Senior High Schools and Stand-alone Senior High Schools, after the implementation of this Memorandum shall review and be guided by the additional guidelines stipulated in DepEd Order No. 11, s. 2016.

The following documents are enclosed for reference:

Enclosure No. 1 : Comprehensive Evaluation of the Supreme Government Elections for Schools (SPG)
Enclosure No. 2 : Comprehensive Evaluation of the Student Government Elections for Schools (SSG)
Enclosure No. 3 : Division Supreme Pupil Government (SPG) Election Consolidated Report (sample)
Enclosure No. 4 : Division Supreme Student Government (SSG) Election Consolidated Report (sample)
Enclosure No. 5 : Filing of Candidacy Packet
Enclosure No. 6 : Parental Consent For Supreme Pupil Government Candidates
Enclosure No. 7 : Parental Consent For Supreme Student Government Candidates
Enclosure No. 8 : Certificate of Candidacy for the Supreme Pupil Government
Enclosure No. 9 : Certificate of Candidacy for the Supreme Student Government
Enclosure No. 10 : DepEd Order No. 11, s. 2016 entitled Additional Guidelines to the Constitution and By-Laws of the Supreme Pupil Government and Supreme Student Government in Elementary and Secondary Schools

20. For more information, all concerned may contact the Office of the Undersecretary for Governance and Operations, Department of Education (DepEd) Central Office, DepEd Complex, Meralco Avenue, Pasig City at telephone no. (02) 633-72-03 or through the Youth Formation Division email address: youthformation@deped.gov.ph.

21. Immediate dissemination of this Memorandum is directed.

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Read: Additional Guidelines to DepEd Order No. 47, s. 2014

Download: DM 49, s. 2016 – Synchronized Supreme Pupil Government (SPG) and Supreme Student Government (SSG) Elections for School Year (SY) 2016-2017

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