August 3, 2009
DepEd Memorandum No. 342, s. 2009
Adoption And Implementation Of A Citizen’s Charter Of The Department Of Education In Compliance With Republic Act No. 9485 (Anti-Red Tape Act Of 2007) And Its Implementing Rules And Regulations
Directors of Services, Centers and Heads of Units
Schools Division/City Superintendents
Head, Public Elementary and Secondary Schools
1. Republic Act No. 9485, entitled “An Act to Improve Efficiency in the Delivery of Government Services to the Public by Reducing Bureaucratic Red Tape, Preventing Graft and Corruption, and Providing Penalties Therefor” otherwise known as the “Anti-Red Tape Act 2007”, reads, among other things, that:
“Section 6. Citizen’s Charter – All government agencies including departments, bureaus, offices, instrumentalities, or government-owned and/or controlled corporations, or local government or district units shall set up their respective service standards to be known as the Citizen’s Charter in the form of information billboards which should be posted at the main entrance of offices or at the most conspicuous places, and in the form of published materials written either in English, Filipino, or in the local dialect, that detail:
a. the procedure to obtain a particular service;
b. the person/s responsible for each step;
c. the maximum time to conclude the process;d. The document/s to be presented by the customer, if necessary;
e. The amount of fees, if necessary; and
f. The procedure for filing complaints.”
2. Moreover, the Implementing Rules and Regulations (IRR) of Republic Act No. 9485 provides, among other things, that:
“RULE III. Re-Engineering of Systems and Procedures
Section 1. Within one (1) year from effectivity of the Rules, each office or agency shall:
a. Determine which processes or transactions constitute frontline service;
b. Undertake reengineering of transaction systems and procedures, including time and motion studies, if necessary; and after compliance thereof;
c. Set up their respective service standards to be known as the Citizen’s Charter.
Section 2. The reengineering process shall include a review for the purposes of streamlining of the following:
a. Steps in providing the service;
b. Forms used;
d. Processing time; and
e. Fees and charges.
There shall be a review of the location of the offices providing frontline services and directional signs to facilitate transactions.
“xxx xxx xxx”.
“RULE IV. CITIZEN’S CHARTER
Section 1. The Citizen’s Charter shall include the following information:
a. Vision and mission of the government office or agency;
b. Identification of the frontline services offered, and the clientele;
c. The step-by-step procedure to obtain a particular service;
d. The officer or employee responsible for each step;
e. The maximum time to conclude the process;
f. Document/s to be presented by the client, with a clear indication of the relevancy of said document/s;
g. The amount of fees, if necessary;
h. The procedure for filing complaints in relation to requests and applications, including the names and contact details of the officials/channels to approach for redress;
i. Allowable period of extension due to unusual circumstances; i.e. unforeseen events beyond the control of concerned government office or agency; and
j. Feedback mechanisms, contact numbers to call and/or persons to approach for recommendations, inquiries, suggestions, as well as complaints.
Section 2. The Citizen’s Charter shall be in the form of information billboards which should be posted at the main entrance of offices or at the most conspicuous places, and in the form of published materials written either in English, Filipino, or in the local dialect.
Section 3. The head of office or agency shall constitute a task force to prepare a Citizen’s Charter pursuant to the provisions of the Act and these Rules, taking into consideration the stakeholders, users and beneficiaries of the frontline services, and shall conduct consultative formulation and refinement of the provisions of the Charter. The participation of non-government organizations and other concerned groups shall be encouraged. The head of office or agency shall formally issue and release the Charter and shall monitor and periodically review the implementation. Offices and agencies with existing service standards shadl evaluate these standards to ensure compliance with the provisions of this Rule.
“xxx xxx xxx”.
3. Pursuant to the foregoing provisions of Republic Act No. 9485 and its IRR, all concerned are hereby informed of the adoption by this Department of the Citizen’s Charter of the Department of Education (copy of which can be downloaded in the DepED website: www.deped.gov.ph.). Moreover, all concerned are hereby directed to cause the proper dissemination of, in accordance with said IRR, and to implement said Citizen’s Charter.
4. Further, those with existing Citizen’s Charter are hereby directed to continue implementing the same, until further notice, and to immediately submit a copy of said Citizen’s Charter for review by the Office of the Secretary.
5. All existing DepED Memoranda, Orders and other administrative issuances of similar nature which are inconsistent with this Order are hereby deemed repealed and superseded accordingly.
6. Immediate and wide dissemination of and compliance with this Order is directed.
FRANKLIN C. SUNGA
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