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Guidelines for the Issuance of Temporary Permit to Operate a New School

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Guidelines for the Issuance of Temporary Permit to Open/Operate a New School/New Course

A. SUBMISSION OF LETTER-REQUEST WITH NOTARIZED FEASIBILITY STUDY

1. A letter-request for the opening of a new school or for the operation of a new course/grade in existing elementary and secondary schools shall be addressed to the DepED Regional Director, coursed through the Office of the Schools Division Superintendent of the city or locality where proposed school is located. (Letter-request will be marked “Received” with the corresponding date by the Receiving Section of the Division Office.)

Date of Submission: On or before August 30 preceding that start of the school year the school/new course proposes to operate.

2. A notarized Feasibility study must comprehensively cover the following factors, supported with sufficient evidences:

a. Purpose and objectives of proposed school or course;
b. Availability and adequacy of school site and building, including documents of ownership thereof, location plan, development plan, pictures, or architect’s plan of the building, if the same is still to be constructed;
c. Itemized cost of the project covering the entire course in terms of site development, school building and quarters, classrooms, equipment and facilities, library, salaries of faculty and staff, and maintenance;
d. Financial capacity of applicant, including his resources to support its operation from year to year without depending solely on students’ fees;
e. Proposed faculty line-up and administrative and supervisory staff together with their individual Transcript of Records, eligibility, and evidence of willingness to join the school; and
f. Need or demand for establishment of the school/operation course in the locality. If the course is already being offered in the same town or city, there must be an evidence of the following factors:

  • Distance of the applicant-school to the existing school;
  • Enrolment in the existing school;
  • Number of students in the same locality enrolled in schools other than in the existing school;
  • Number of prospective pupils/ students of applicant school; and
  • Facilities, standards, and supportive provisions for effective instruction and quality education.

(Note: Failure to submit the desired Feasibility Study to support the request for operation shall be grounds for the outright dismissal of the same.)

3. The Division Office (as authorized by the Regional Director) evaluates the request for the opening and operation of the new school/course/grade level.

B. ACCOMPLISHMENT AND SUBMISSION OF THE APPLICATION FORM AND THE REQUIRED DOCUMENTS

4. If the request is deemed in order and the proposed operation of the new school/course/ grade level is feasible and viable, the Division Office issues the Application Form for Temporary Government Permit.

5. Accomplished Application Form for the Temporary Government Permit together with the Required Documents, supported by duly certified/authentic documents in 2 copies, placed in two separate folders. (See the list of requirements in the Application Form)

*** In the absence of the SEC (Securities and Exchange Commission) Registration, take note of the following:

a. Applicant shall secure the documentary requirements/forms from the SEC Office.
b. Accomplished SEC Registration forms shall be submitted to the Legal Unit in the Office of the Regional Director for endorsement.
c. Endorsement from the Regional Office shall then be submitted to the SEC Office for approval.

6. Accomplished Form for the Temporary Permit and Required Documents shall be submitted to the Division Office through the SGOD Chief for evaluation.

C. OCULAR INSPECTION FOR ENDORSEMENT TO THE REGIONAL OFFICE AND ISSUANCE OF THE TEMPORARY PERMIT

7. Applicant school shall pay the inspection fee of Two Thousand Pesos (P2,000.00) at the Division Office and a school bond in tire amount of Two Thousand Pesos (P2,000.00) per course at the Regional Office.

8. The Division Inspectorate Team shall then conduct the ocular inspection on the actual facilities and conditions of the applicant school.

9. The Chairperson of the Division Inspectorate Team shall prepare the Inspection Report with recommendations.

  • If recommendation is favorable, the Application for Temporary Government Permit with Required Documents and Inspection Report will be endorsed to the Regional Office. (Folder will be marked “Received” with the corresponding date in the Records Section.)
  • If there are deficiencies, the applicant school shall be informed through a returned endorsement to comply the lacking requirements.

10. The endorsed application for Temporary Permit shall be reviewed by a QAD EPS. The veracity of the submitted documents shall be validated against the actual facilities and conditions of the applicant school by the Regional Inspection Team (QAD EPS and two (2) Members of the Regional Field Technical Assistance Team).

  • If there are deficiencies, the assigned QAD EPS will prepare a returned endorsement to the Schools Division Office advising the applicant school to comply the lacking requirements.
  • If all requirements are met and the recommendation of the Regional Inspection Team is favorable, the assigned QAD EPS will prepare the TEMPORARY PERMIT for the approval of the Regional Director.

11. The approved Temporary Permit (original copy) shall then be mailed to the applicant school and a photocopy of which will be forwarded to the Division Office for updating.

12. Upon receipt, the applicant school may now operate/open its proposed school/course/ grade level. (Note; The TEMPORARY PERMIT is valid for one school year only.)

13. The newly-established school/course/grade level must apply for a Renewal Permit for the succeeding school year and can later apply for Government Recognition.

READ: Reminders on the Timeliness for the Issuance of Temporary Government Permit, Renewal & Gov’t Recognition

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