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Omnibus Parent-Teacher Associations (PTA) Guidelines of 2022

The Department of Education (DepEd) issues the enclosed Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations (PTAs) to:

a. promote harmonious, active, and collaborative engagement among teachers, parents, and the community in the implementation of school programs for learners’ welfare;

b. establish the crucial roles of the PTA as a dynamic school-based association concerned with partnership and programs for the best interest of the learners (e.g., facilitating parent-teacher partnership, participating in discussions for learners’ welfare, and engaging in developing and implementing school programs);

c. articulate the distinct roles and responsibilities of PTA officers and members;

d. streamline the processes for managing PTA affairs at the different levels which include, among others: (a) election of PTA officers consisting of parent/guardian- and teacher-members under different modalities; (b) requirements and privileges bestowed upon recognized PTAs; (c) conduct of General Assembly and other meetings; (d) undertaking of fundraising projects; and (e) financial management and transparency of PTA operations and the concomitant accountability of its officers; and

e. update and harmonize DepEd policies and guidelines on PTA for clarity and consistency.

All DepEd Orders, memoranda, rules, and regulations, which are inconsistent with this Order are repealed, rescinded, or modified accordingly.

For more information, please contact the

a. Office of the Undersecretary for Field Operations, Palarong Pambansa Secretariat, and DEACO through email at revsee.escobedo@deped.gov.ph; and/or

b. Office of the Undersecretary for Legislative Affairs, External Partnerships and Project Management Service through email at tonisito.umali@deped.gov.ph.

This Order takes effect immediately upon its approval. Its certified copies shall be filed with the University of the Philippines Law Center-Office of the Administrative Register (UP LC-ONAR), UP Diliman, Quezon City.

Immediate dissemination of and strict compliance with this Order is directed.

Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations (PTAs)

Acronyms Used

BODBoard of Directors
DBMDepartment of Budget and Management
DCDisciplinary Committee
DepEdDepartment of Education
DILGDepartment of the Interior and Local Government
DODepEd Order
ELECOMElection Committee
ESSDEducation Support Services Division
EXECOMExecutive Committee
FPTAFederated Parent-Teacher Association
GAGeneral Assembly
GCGrievance Committee
GrPTAGrade Level Parent-Teacher Association
GrPTA-CoRGrPTA-Council of Representatives
HPTAHomeroom Parent-Teacher Association
LGULocal Government Unit
LSBLocal School Board
MMSMultimedia Messaging Service
NAPSSHINational Association of Public Secondary School Heads, Inc.
ONAROffice of the National Administrative Register
PESPAPhilippine Elementary School Principals Association
PRCPhilippine Red Cross
PSDSPublic Schools District Supervisor
PTAParent-Teacher Association
PTCAParents, Teacher, and Community Association
RDRegional Director
SBMSchool-Based Management
SDSSchools Division Superintendent
SEFSpecial Education Fund
SGCSchool Governance Council
SIPSchool Improvement Plan
SMSShort Message Service
SPTASchool Parent-Teacher Association
SYSchool Year
VSCsVoluntary School Contributions

Omnibus PTA Guidelines of 2022

Article I – General Provisions

Section 1, Short Title. These guidelines shall be known as the “Omnibus PTA Guidelines of 2022.”

Section 2. Rationale

2.1 The active and collaborative engagements among parents, teachers, the school, and the community are critical for ensuring the welfare of the learners. The State recognizes this invaluable partnership through Presidential Decree (PD) 603 (Child and Youth Welfare Code), as amended. Specifically, Article 77 of PD 603 called for a Parent-Teacher Association (PTA) formation in every school community and stated:

“Every elementary and secondary school shall organize a Parent-Teacher Association for the purpose of providing a forum for the discussion of problems and their solutions, relating to the total school program, and for ensuring the full cooperation of parents in the efficient implementation of such program. All parents who have children enrolled in a school are encouraged to be active members of its PTA, and to comply with whatever obligations and responsibilities such membership entails.

Parent-Teacher Association[s] all over the country shall aid the municipal and other local authorities and school officials in the enforcement of juvenile delinquency control measures, and in the implementation of programs and activities to promote child welfare.”

2.2 Batas Pambansa (BP) 232 (Education Act of 1982) emphasizes the rights of parents to organize themselves and/or with teachers, thereby establishing a forum for discussion of their duties and concerns in the education of their learners. Corollary to this, DepEd issued the first major policies on the organization of PTAs: DECS Order Nos. 67 and 98, s. 1998. These Orders provide guidelines governing the Parents and Teachers Association (PTA) and Parents, Teacher, and Community Association (PTCA).

2.3 With particular attention in “establishing school and community networks and encourage teachers organizations, non-academic personnel of public schools, and parents-teachers-community associations,” Republic Act (RA) No. 9155 (Governance of Basic Education Act of 2001) along with the issuance of DepEd Order (DO) No. 54, s. 2009 (Revised Guidelines Governing Parents-Teachers Associations at the School Level); DO 58, s. 2009 (Designating a Focal Office to Handle Concerns and Activities Relative to Parents-Teachers Associations and its Federations), as amended by DO 22, s. 2011; DO 77, s. 2009 (Guidelines for the Conduct of Elections of the Parents-Teachers Associations at the School Level and their Federations), as amended by DO 83, s. 2010; and DO 117, s. 2009 (Pupil and Student Participation in the Parents-Teachers Associations) established the importance of this matter.

2.4 Among the important roles of the PTA is its membership in the Local School Board (LSB), which primary7 functions are administering the utilization of the Special Education Fund (SEF) and giving the LSB the opportunity to perform its tasks and directives with its stakeholders as provided under the relevant provisions of RA 7160 (The Local Government Code of 1991).

2.5 The PTA can serve as an avenue in addressing school-learner-related problems, offering action-based solutions, and providing necessary activities for the learners and the school in general. While parents’ involvement with the school contributes to ensuring the implementation of initiatives to improve the welfare of the learners, there have been clear limitations on how previous DepEd issuances safeguarded this partnership and addressed the concerns of the PTAs. Over the years, PTA-related concerns increased and became more complex, which impacted on the implementation of programs to improve learner performance.

2.6 It is, therefore, the objectives of the Omnibus PTA Guidelines of 2022 to:

2.6.1 promote harmonious, active, and collaborative engagement among teachers, parents, and the community in the implementation of school programs for learners’ welfare;

2.6.2 establish the crucial roles of the PTA as a dynamic school-based association concerned with partnership and programs for the best interest of the learners (e.g., facilitating parent-teacher partnership, participating in discussions for learners’ welfare, and engaging in developing and implementing school programs);

2.6.3 articulate the distinct roles and responsibilities of PTA officers and members;

2.6.4 streamline the processes for managing PTA affairs at the different levels which include, among others: (a) election of PTA officers consisting of parent/guardian- and teacher members under different modalities; (b) requirements and privileges bestowed upon recognized PTAs; (c) conduct of General Assembly (GA) and other meetings; (d) undertaking of fundraising projects; and (e) financial management and transparency of PTA operations and the concomitant accountability of its officers; and

2.6.5 update and harmonize DepEd policies and guidelines on PTA for clarity and consistency.

Section 3. Statement of Policy

3.1 Every public, private, and non-DepEd-managed basic education school shall organize a PTA to provide a forum for the discussion of issues and their solutions relative to the total school program and to ensure the full cooperation of parents/guardians in the efficient implementation of such programs.

3.2 As an organization operating in the school, the PTA shall adhere to all existing policies and implementing guidelines issued or hereinafter may be issued by the Department of Education. Every PTA shall adhere to the guidelines on the conduct of elections of PTAs as well as the duties and responsibilities as prescribed under these Omnibus PTA Guidelines of 2022.

3.3 Every PTA shall provide mechanisms to: a) open an avenue for the discussion of relevant concerns; b) provide assistance and support to the school for the promotion of their common interest; c) facilitate conflicts/disputes resolutions and sanctions; and d) safeguard and manage financial matters.

3.4 Every PTA shall coordinate with community members, local government units (LGUs), civic organizations, and other stakeholders to achieve school and community development plans.

3.5 Every PTA shall aim towards recognition and maintenance of its status to maximize privileges and conduct activities exclusive for recognized PTAs.

3.6 DepEd, through the schools, division, region, and central offices, shall monitor and provide guidance on the establishment and operations of PTAs.

3.7 The PTA (federated, school, grade level, and homeroom PTAs), as an organization or group formed, established, and/or recognized pursuant to these guidelines, shall not be used for any political activity and shall not engage in partisan politics in whatever form.

Section 4. Scope

4.1 The Omnibus PTA Guidelines of 2022 shall primarily apply to all public schools offering the K to 12 Basic Education Program. It shall also cover all private and non-DepEd-managed basic education schools, to the extent applicable as provided herein.

4.2 These guidelines shall likewise be applicable to all DepEd central, regional, schools division, and schools district offices in effectively regulating the operations of PTAs.

4.3 These guidelines shall also apply in the engagement of various DepEd personnel and stakeholders — teachers, school heads, non-teaching personnel, parents/guardians, local government units, other government agencies, and the private sector (corporations, partnerships, non-profit organizations, non-government organizations, civil society organizations, and faith-based organizations) — as DepEd organizes and manages the PTAs from the school up to the PTA federation levels.

Section 5. Definition of Terms

The following terms shall be defined as follows:

Guardian

Refers to a person or an individual appointed by a competent court as the legal guardian of the learner. However, for purposes of these guidelines and for the sole purpose of allowing an individual who has actual physical care and custody of a learner in the absence of his/her natural or biological parent/s to participate and be a member of a PTA – a “Guardian” may also refer to the following:

an individual, authorized in writing by the biological parent/s, to whom the physical care and custody of the learner has been entrusted;

a relative of the learner within the fourth degree of consanguinity or affinity: Provided that, said relative has the physical care and custody over the learner and said relative is living in the same household as the learner;

an individual who holds a certification from the barangay stating that the individual has physical care and custody of the learner and such individual is providing financial and other support to the learner; or

in the case of an orphan, the individual or the head of the institution who has the physical care and custody of the learner.
In cases falling under Sections 5.1.1 to 5.1.4, the individual who intends to be considered a guardian must execute a notarized affidavit to be submitted to the homeroom adviser, copy furnished the school head, stating the aforementioned facts and a general narration as to the location or whereabouts of the natural or biological parent/s and the reason/s why the parent/s cannot physically care for the learner. Such affidavit must be supported by another affidavit executed by at least one disinterested person corroborating the declaration stated in the affidavit of such individual intending to be considered a guardian.

The conditions stated under this section to be considered a guardian without a formal court order shall be without prejudice to the right of the natural or biological parent/s of the learner to object: Provided that, the same shall be in writing, stating the reason for such objection. In this case, the school head shall decide whether to grant or deny the manifestation of intention to be a guardian for the sole purpose of participating and be a member of the PTA taking the best interest of the learner as the primordial consideration.

To distinguish from a parent-member of a PTA, a guardian may also be called the guardian-member of the PTA. Only individuals who are legally appointed as guardian by a competent court may serve as a PTA officer under these guidelines: Provided that, other individuals considered as guardians under Sections 5.1.1 to 5.1.4 hereof may vote and exercise all the rights of PTA members, except to be elected and appointed as officers of the HPTAs, GrPTAs, SPTAs, and FPTAs, or appointed as officers of any committee created under these guidelines, or as members of the ELECOM, SPTA-GO/FPTA-GC, and SPTA-DC/FPTA-DC.

Homeroom

Refers to a section or a class of learners with a class or teacher/adviser as the facilitator-in-charge.

Homeroom Adviser

Refers to the teacher-facilitator in charge of a homeroom or a class who may also be called a class adviser.

Parent

Refers to the natural or biological father or mother or legal adoptive father or mother of a learner currently enrolled in a school. To distinguish from a teacher-member of a PTA, a parent may also be called the parent-member of the PTA.

Presiding officer

Refers to an individual who has direct supervision over the conduct of elections that includes initiation of run-off elections and tossing coins in case of a tie.

Quorum

Constitutes a such number of members or officers present in a meeting or General Assembly (GA) to start a formal meeting as well as to pass or to adopt a resolution, as provided hereof.

Recognition

Refers to the acknowledgment of the PTA by the school head through the issuance of Certificate of Recognition, subject to meeting certain requirements under these guidelines.

Remote Communication

Refers to the transfer of data between two or more devices not located at the same site. It shall also refer to a telephone/video conference or similar communications equipment, SMS/MMS, and other similar messaging application systems (e.g., Viber and Facebook Messenger) that will allow all persons participating in the meeting to communicate with each other at the same time.

Run-off election

Refers to another round of the election to determine the winner among three (3) or more candidates in a tie from the first round of the election.

School Improvement Plan (SIP)

Refers to a roadmap that outlines specific interventions that a school, with the help of the community and other stakeholders, will undertake within a period of three (3) consecutive school years. It aims to improve the teaching and learning process and promote partnership with community stakeholders.

Teacher-member

Refers to all teachers in a school, as defined under RA 4670 (Magna Carta for Public School Teachers) and RA 7836 (Philippine Teachers Professionalization Act of 1994), as amended by RA 9293. For purposes of these guidelines, all non-teaching personnel shall also be considered as teacher-members.

Private and non-DepEd-managed basic education schools may adopt a different definition for teacher-members by excluding non-teaching personnel from the above definition.

Voluntary School Contributions (VSCs)

Consistent with DepEd’s “No Collection Policy,” refer to the voluntary contributions that may be collected at any time during the year by parents/guardians to fund activities of certain organizations (e.g., Boy Scouts of the Philippines, Girl Scouts of the Philippines, Philippine Red Cross, Anti-TB Fund Drive, PTAs, School Publication, and learners’ organizations), as well as to support activities identified in the SIP in pursuit of continuous improvement.

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