2019 DepEd Guidelines on the Selection, Promotion and Designation of School Heads

July 04, 2007

DepEd Order No. 42, s. 2007

THE REVISED GUIDELINES ON SELECTION, PROMOTION AND DESIGNATION OF SCHOOL HEADS

To:

Undersecretaries
Assistant Secretaries
Bureau/Regional Directors
Schools Division Superintendents
Public Elementary and Secondary School Heads

1. The Guidelines on the Selection, Promotion and Designation of School Heads were promulgated under DepEd Order No. 85, s. 2003 in pursuance to RA 9155 on the basis of merit, competence, fitness and equality.

2. To further achieve the principles of merit and fitness, and strengthen the selection process for School Heads, several significant revisions are hereby adopted.

3. Immediate dissemination of and compliance with this Order is directed.

JESLI A. LAPUS
Secretary


Enclosure to DepED Order No. 42, s. 2007

THE REVISED GUIDELINES ON SELECTION, PROMOTION AND DESIGNATION OF SCHOOL HEADS

I. LEADERSHIP FRAMEWORK

There shall be a school head for all public elementary and secondary schools or a cluster thereof, pursuant to Section 6.1, Rule VI of the Implementing Rules and Regulations of Republic Act No. 9155 (Governance of Basic Education Act of 2001). A school head is a person responsible for the administrative and instructional supervision of the school or cluster of schools. As such, a school head is expected to possess the following leadership dimensions:

1. Educational Leadership is the ability to craft and pursue a shared school vision and mission, as well as develop and implement curriculum policies, programs and projects.

2. People Leadership is the ability to work and develop effective relationships with stakeholders and exert a positive influence upon people.

3. Strategic Leadership is the ability to explore complex issues from a global perspective, manage an educational enterprise and maximize the use of resources.

II. BASIC POLICIES

In addition to those stated in the Merit Selection Plan (MSP), the following basic policies shall be adopted.

1. Applicants to Principal I position must pass a qualifying test. He/she must have an experience of at least five (5) years in the aggregate as Head Teacher, Teacher-In-Charge, Master Teacher and Teacher III.

1.1 The test shall evaluate the applicants in terms of the three (3) leadership dimensions to measure executive and managerial competence. It may consist of paper and pencil, simulation and other modes.

1.2 The test shall be developed by the National Educator’s Academy of the Philippines (NEAP) in coordination with the National Education Testing and Research Center (NETRC).

1.3 The Regional Office shall simultaneously administer the test once a year in designated venues.

2. The appointment of a school principal shall be non-station specific.

3. Any vacancy for Principal position shall be open to all qualified candidate from within and outside the division where the vacancies exist.

4. The Schools Division Superintendent shall designate Teachers-In-Charge in schools without Principal items,

To become a Teacher-In-Charge, one must have at least three (3) years teaching ~ experience and undergo a screening process to be conducted by the Division Office.

5. Assignment of Head Teachers shall be one per subject area with priority on the core subject areas, namely: English, Math, Science, Filipino and Araling Panlipunan.

III. COMPUTATION OF POINTS

Specific points are assigned for each criterion in the ranking for Head Teacher/Principal positions, as follows:

A. Performance Rating (30 points)

The performance rating of the appointee for the last three (3) rating periods prior to screening should be at least Very Satisfactory. The average of the numerical ratings shall be given points as follows:

Numerical Rating Points
9.4 – 1030
8.7 – 9325
8.0 – 8.620
7.3 – 7.915
6.6 – 7210

B. Experience (10 points)

Experience must be relevant to the duties and functions of the position to be filled, with every year given a point but not to exceed ten (10) points. Every month of service in excess of one year shall be given corresponding point.

Example:

1 yr. & 5 mos. 1 5/12 = 1.4 points
5yrs. & limos. 511/12 = 5.9points

C. Outstanding Accomplishments (30 points)

a. Outstanding Employee Award (5 points)

Awardee in the school – 1 pt.
Nomination in the division/awardee in the district – 2 pts.
Nomination in the region/awardee in the division – 3 pts.
Nomination in the Department/awardee in the region – 4 pts.
National awardee – 5 pts.

b. Innovations (5 points)

Innovative work plan properly documented, approved by immediate chief and attested by authorized regional/division official:

1. Conceptualized – 1 pt.
2. Started the implementation – 2 pts.
3. Fully implemented in the school – 3 pts.
4. Adopted in the district – 4 pts.
5. Adopted in the division – 5 pts.

c. Research and Development Projects (10 points)

Action research conducted in the school level – 6 pts.
Action research conducted in the district level – 8 pts.
Action research conducted in the division level – 10 pts.

d. Publication/Authorship (5 points)

Articles published in a journal/newspaper/magazine of wide circulation – 2 pts.
(per article but not to exceed 4 pts.)

Co-authorship of a book – 4 pts.
(shall be divided by the number of authors)

Sole authorship of a book – 5 pts.

e. Consultant/Resource Speaker in Trainings/Seminars/

Workshops/Symposia (5 points)

District level – 1 pt.
Division level – 2 pts.
Regional level – 3 pts.
National level – 4 pts.
International level – 5 pts.

D. Education and Training (20 points)

a. Education (10 points)

Complete Academic Requirements for Master’s Degree – 6 pts.
Master’s Degree – 7 pts.
Complete Academic Requirements for Doctoral Degree – 9 pts.
Doctoral Degree – 10 pts.

b. Training (10 points)

Participant in a specialized training – 10 pts.
e.g. Scholarship Programs, Short Courses, Study Grants shall be given one (1) point for every month of attendance but not to exceed ten (10) points.

Participant in three (3) or more training activities in each level conducted for at least three (3) days not credited during the last promotions:

District Level – 2 pts.
Division Level – – 4 pts.
Regional Level – 6 pts.

Participant in one (1) training conducted for at least three (3) days
not credited during the last promotions:

National Level – 8 pts.
International Level – 10 pts.

Chair/Co-chair in a technical/planning committee

District Level – 2 pts.
Division Level – 4 pts.
Regional Level – 6 pts.
National Level – 8 pts.
International Level – 10 pts.

E. Potential (5 points)

This refers to the capacity and ability of a candidate to assume the duties of the position to be filled up and those of higher level.

The Personnel Selection Board/Committee (PSB/C) shall determine the potentials of the candidate based on each of the following components:

1. Communication Skills – 1 pt.

Speaks and writes effectively in Filipino and English.

2. Ability to Present Ideas – 1 pt.

Presents well-organized and precise ideas with marked command of the language used.

3. Alertness – 1 pt.

Manifests presence of mind and awareness of the environment.

4. Judgment – 1 pt.

Demonstrates sound judgment.

5. Leadership Ability – 1 pt.

Influences others to do the tasks for him.

F. Psychosocial Attributes and Personality Traits (5 points)

This factor includes human relations, stress tolerance and decisiveness, which would indicate the capability of the candidate to be assets to the entire service system and utilize his/her talents and expertise to the maximum.

a. Human Relations (2 pts.)

1. Adjusts to the variety of personalities, ranks and informal groups present in the organization – 0.4 pt.
2. Internalizes work changes with ease and vigor – 0.4 pt.
3. Accepts constructive criticisms objectively whether from his subordinates, peers or superiors – 0.4 pt.
4. Observes proper decorum in relating with superiors and peers – 0.4 pt.
5. Takes the initiative to organize work groups, adopt procedures and standards in his own level – 0.4 pt.

b. Decisiveness (2 pts.)

1. Thinks logically and acts accordingly – 0.4 pt.
2. Considers alternatives and recommends solutions when faced with problem situations – 0.4 pt.
3. Gives convincing recommendations and suggestions – 0.4 pt.
4. Acts quickly and makes the best decision possible – 0.4 pt.
5. Exercises flexibility – 0.4 pt.

c. Stress Tolerance (1 pt.)

1. Exercises high degree of tolerance for tension resulting from increasing volume of work, organizational change, environmental conflicts, etc. – 0.2 pt.
2. Uses coping mechanisms to handle creatively tensions resulting from one’s work. – 0.2 pt.
3. Controls negative manifestations of emotions. – 0.2 pt.
4. Performs satisfactorily his duties and functions in a tension-laden situation. – 0.2 pt.
5. Channels negative emotions to positive and constructive endeavors. – 0.2 pt.

IV. REPEALING CLAUSE

All rules, regulations and issuances, which are inconsistent with these guidelines are hereby repealed or modified accordingly.

V. SANCTIONS

Anyone found guilty of violating the provisions of these revised guidelines or parts thereof shall be dealt with accordingly.

VI. EFFECTIVITY

The provisions of this Order shall take effect immediately.

JESLI A. LAPUS
Secretary


November 27, 2003

DepEd Order No. 85, s. 2003

GUIDELINES ON THE SELECTION, PROMOTION AND DESIGNATION OF SCHOOL HEADS

To:

Undersecretaries
Assistant Secretaries
Regional Directors
Schools Division/City Superintendents
Heads, Public Elementary and Secondary Schools

1. Pursuant to the Implementing Rules and Regulations of R.A, 9155, the selection, promotion and designation of school heads shall be based on merit, competence, fitness and equality. It is based on these principles that the enclosed guidelines are hereby issued.

2. Immediate dissemination of and compliance with this Order is directed.

EDILBERTO C. DE JESUS
Secretary


Enclosure to DepEd Order No. 85, s. 2003

GUIDELINES ON THE SELECTION, PROMOTION AND DESIGNATION OF SCHOOL HEADS

I. Leadership Framework

Pursuant to Section 6.1, Rule VI of the Implementing Rules and Regulations of Republic Act No. 9155 (Governance of Basic Education Act of 2001) there shall be a school head for all public elementary and secondary schools or a cluster thereof.

A school head is a person responsible for the administrative and instructional supervision of the school or cluster of schools. As such, a school head is expected to possess the following leadership dimensions:

1. Educational Leadership. The ability to lead in crafting a shared school vision including the development of curriculum policies and practices which provide success for all students;

2. People Leadership. The ability to work with various stakeholders; develop effective relationships with diverse individuals and groups; inspire the respect and cooperation of people and promote the development and effectiveness of people within the organization;

3. Strategic Leadership. The ability to explore complex issues from a global perspective, to manage an educational enterprise, to focus resources and motivate people in the realization of the shared school vision.

It is within this framework of leadership that the succeeding guidelines on the selection, promotion, and designation of school heads have been formulated.

II. Basic Policies

1. The selection, promotion and designation of school heads shall be anchored on the principles of merit, competence, fitness and equality.

2. Applicants for Head Teacher and Principal positions must possess executive and managerial competence, in addition to the following criteria:

i. Performance
ii. Experience and Outstanding Accomplishments
iii. Education and Training
iv. Potential
v. Psycho-social Attributes and Personality Traits

Annex I presents the details on these criteria.

3. Policies pertaining to Principals

3.1 Aspirants for Principalship must pass a test to be considered for selection and promotion.

a. To qualify for the test, the aspirant must be any of the following:

  • Master Teacher I for at least two (2) years
  • Master Teacher II for at least one (1) year
  • Head Teacher for at least one (1) year
  • Teacher-In-Charge for at least two (2) years
  • Teacher III for at least three (3) years
  • Teacher II for at least four (4) years
  • Teacher I for at least five (5) years

b. The test shall serve as a mechanism for evaluating the aspirants in terms of the 3-dimensional leadership qualifications. It may consist of paper & pencil, simulation, etc.

c. The Department Central Office will set the standards for testing.

d. Test development and quality assurance will be provided by the Regional Office. The test administration will be division- based.

3.2 Those who pass the test shall form the pool of qualifiers from which shall be drawn those who will undergo the training for Principalship.

3.3 Pending the development of the test, those who have successfully completed the Basic School Management Course (BSMC) and the Strategic Management and Instructional Leadership Course for School Administrators (SMILE-CSA) being conducted by the National Educators Academy of the Philippines (NEAP) will be exempted from the test requirement for a one year period reckoned from the date of the issuance of this Order.

3.4 The ranking of candidates for Principal position shall be open to all qualified applicants/candidates.

3.5 The appointment of a school principal shall be non-station specific.

4. Policies pertaining to Head Teachers

4.1 Promotion to higher Head Teacher positions shall likewise be on an open ranking basis.

4.2 The ranking of candidates to a Head Teacher position shall be open to all qualified applicant/candidates.

5. Policies pertaining to Teacher-In-Charge

5.1 The Schools Division Superintendent shall designate Teachers-ln-Charge.

5.2 To be designated as Teacher-In-Charge, a teacher must have teaching experience of at least three (3) years.

III. Computation of Points

1. In computing the number of points for purposes of ranking the Head Teacher/Principal, a specific number of points is assigned to each criterion as follows:

CriteriaMaximum No. of PointsTotal
Performance Rating4040
Experience/Outstanding Accomplishments10/2535
Education/Training10/1020
Potential2.52.5
Psychosocial attributes and personality traits2.52.5
Total100

2. In the evaluation of accomplishment/s, the following matrix is suggested:

Outstanding Accomplishment/sMeasure/sMaximum No. of Points
Outstanding Employee AwardSee Annex II5
InnovationsSee Annex II5
Research and Dev. ProjectsSee Annex II4
Publication/AuthorshipSee Annex II4
Consultancy/Resource SpeakershipSee Annex II4
Linkages & Resource MobilizationSee Annex II3
TOTAL25

Annex II presents the details on computation of points.


ANNEX I

Enclosure to DepEd Order No. 85, s. 2003

Following are the basic qualifications required of:

I. Head Teacher

CriteriaHT IHT IIHT IIIHT IVHT VHT VI
EducationBEEd/BSE or its equivalent or Bachelors degree w/ 18 professional education unitsBEEd/BSE or its equivalent or Bachelors degree w/ 18 professional education unitsBEEd/BSE or its equivalent or Bachelors degree w/ 18 professional education unitsBEEd/BSE or its equivalent or Bachelors degree w/ 18 professional education unitsBEEd/BSE or its equivalent or Bachelors degree w/ 18 professional education unitsBEEd/BSE or its equivalent or Bachelors degree w/ 18 professional education units
Training8 hrs. of relevant training8 hrs. of relevant training8 hrs. of relevant training8 hrs. of relevant training8 hrs. of relevant training8 hrs. of relevant training
Experience1 year as TIC or 3 yrs. teaching experience1 year as HT2 years as HT3 years as HT4 years as HT5 years as HT
PerformanceVS for the last 3 rating periodsVS for the last 3 rating periodsVS for the last 3 rating periodsVS for the last 3 rating periodsVS for the last 3 rating periodsVS for the last 3 rating periods

Note: Promotion to higher Head Teacher (HT) positions shall be on an open ranking basis where merit and fitness shall be the main consideration and not the position

II. Principal

CriteriaPIPIIPIIIPIV
EducationBEEd/BSE with 18 professional units in education or its equivalentBEEd/BSE +6 units of ManagementBEEd/BSE +6 units of ManagementBEEd/BSE +9 units of Management
Training8 hrs. of relevant training;8 hrs. of relevant training;8 hrs. of relevant training;8 hrs. of relevant training;
ExperienceMT I for at least 2 yrs.; or MT II for at least 1 yr.: or HT for at least 1 yr.; or TIC for at least 2 years; or
T III for at least 3 years; or
T II for at least 4 years; or
T I for at least 5 years
1 yr. as Principal2 yrs. as Principal3 yrs. as Principal
PerformanceVS for the last 3 yrs.VS for the last 3 yrs.VS for the last 3 yrs.VS for the last 3 yrs.

Note For Head Teacher and Principal: Training credited in the previous promotion will not be considered in succeeding promotion.


ANNEX II

Enclosure to DepEd Order No. 85, s. 2003

COMPUTATION OF POINTS

I. Performance Rating (40 points)

Numerical Rating result multiplied by forty (40) per cent

II. Experience (10 points)

Relevant experience consists of the performance of duties and functions relevant to the next higher position over a period expressed in years with every year given a point but not to exceed ten (10) points equivalent to 10 years.

III. Outstanding Accomplishments (25 points)

A. Outstanding Employee Award (5 points)

Awardee in the school – 1 pt.
Nomination in the division/awardee in the district – 2 pts.
Nomination the region/awardee in the division – 3 pts.
Nomination in the Department/awardee in the region – 4 pts.
National awardee (Kapwa Award/Pagasa Award/
Presidential Award) – 5 pts.

B. Innovations (5 points)

Conceptualized an innovative work plan and properly documented and approved by immediate chief and attested by authorized regional/division official – 1 pt.
Implementation of work plan has been started – 2 pts.
Work plan has been implemented with documented outputs – 3 pts.
Work plan or essential parts thereof adapted for wider implementation – 5 pts.

C. Research and Development Projects (5 points)

Conducted research at other levels – 3 pts.
Conducted research at the school level – 4 pts.
Conducted research at the division level – 5 pts.

D. Publication/Authorship (5 points)

Sole authorship of a book – 5 pts.
Co-authorship of a book – 4 pts.
(Shall be divided by the number of authors)
Articles published – 1 pt.
(Per article but not to exceed 4 pts.)

E. Consultancy/Resource Speakership in Trainings/Seminars/ Workshops/Symposia (5 points)

District level -1 pt.
Division level – 2 pts.
Regional level – 3 pts.
National level – 4 pts.
International level – 5 pts.

IV. Education and Training (20 points)

A. Education (10 points)

Bachelors degree in Education – 4 pts.
MA units
18 units – 6 pts.
24 units or completion of academic
requirements – 8 pts.
MA degree – 10 pts.

B. Training (10 points)

Participant in 3 or more training activities
for at least 2 days – 2 pts.
Co-chairmanship of a technical committee – 4 pts.
Chairmanship of a technical committee – 6 pts.
Co-chairmanship of a planning committee – 8 pts.
Chairmanship of a planning committee – 10 pts.

V. Potential (2.5 points)

VI. Psychosocial attributes and physical characteristics (2.5 points)

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