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DepEd Enterprise Human Resource Information System

What is DepEd eHRIS?

The EHRIS, an innovation designed to enhance the effectiveness and efficiency of human resource management systems and processes in the Department of Education (DepEd), is undergoing the implementation process in the Central Office, and will be implemented in all Regional Offices (RO), Schools Division Offices (SDO), and all public (DepEd-managed) elementary and secondary schools.

Mandated by DepEd Memorandum 275, s. 2009, it ensures the automation and simplification of human resource systems and processes; provides vital information in support of management decisions and strategic plans; and provides valid data requirements to other recipient agencies such as the Civil Service Commission (CSC), the Department of Budget and Management (DBM), the Commission on Audit (COA), and the Government Service Insurance System (GSIS), among others.

READ: DepEd Public Schools of the Future

What does DepEd eHRIS do?

  • Automates core HR management functions and routine services;
  • Enhance HR systems and processes to support personnel in the delivery of prompt, uninterrupted, efficient, and responsive services to its clients;
  • Single source of truth for HR information and organizational structure that will also include Personal Services Itemization Plantilla of Personnel (PSI-POP);
    • SSOT means that the personnel’s personal, employment and development data will only come to form one source, eHRIS.

READ: DepEd eHRIS Frequently Asked Questions & User Guide

eHRIS Modules

Dashboard

  • Integrates information from multiple modules into a unified display
  • Currently displays birthdays and announcements. (demographics, announcements, policies, etc)

Self Service

  • Provide all personnel with access to their personal and employment information that including:
    • Personal Data Sheet (PDS)
    • Daily Time Record (DTR)
    • Pay slip

Time and Attendance Management System

  • Automates time-in and time-out processing and provides near real-time information on employee daily time records (DTR);
  • Enables all personnel to track and monitor their attendance more accurately; and
  • Provide on-line application and approval of deficiency forms

Service Request

  • Will deliver an easy to use self service workflow that automates common and repetitive HR services processes. Current and future service requests will include but not limited to are
    • Pay slip
    • Time and Attendance Deficiencies
    • SALN
    • Provident Fund Loan Application
    • Request for Certification
    • Service Records

HR Module

  • Only the HR Officer user account will have access to this module
  • Add, Edit, Update and Removal of personnel will take place in this module
  • Masterlist of Personnel

EHRIS Modules in Plan

Results-Based Performance Management System

  • Provides a solution for the planning, conducting and monitoring of performance assessment processes throughout the Agency
  • Automates the process of collecting, analyzing and/or reporting information regarding the performance of an individual, group or Agency as a whole

Talent Acquisition and DepEd Online Application System (OAS)

  • Provides a solution for the planning, conducting and monitoring of performance assessment processes throughout the Agency
  • It links up with the current Online Application System which provides the data for all new employees.
  • DepEd Online Application System is currently available online to the teacher-applicants in the Division Offices and to applicants in the Central Office.

Succession Planning Module

  • Is designed to enable the BHROD to identify and develop internal personnel with the potential to fill key critical positions within the Agency
  • Maintains data on the availability of experienced and capable personnel that are prepared to assume key positions as they become available.

Learning and Development Module

  • Provides a system to administer and track employee training and development intervention for personal development and professional growth
  • Allows HR  to track education, qualifications and skills of the employees, as well as outlining what training courses, books, CDs, web-based learning or materials are available to develop specific skills or competencies
  • Provides data on the competencies of the incumbent and as required by the position as assessed
  • Development plan per employee is also available.

Reports Module

  • Will include reports that are submitted to other government offices:
    • Inventory of Positions in DepEd
    • Retirees
    • Step Increment
    • Loyalty
    • etc

DepEd eHRIS Self Service Modules

How do I access the eHRIS Self-Service Module?

STEPS

  1. First, you need to have your email address (DepEd provided for all permanent employees or Gmail account for non-regular employees) that is registered in the eHRIS (refer to Diagram). Otherwise, you will receive “Account does not exist” message. In this case, contact the ICT Service User Support Division (icts.usd@deped.gov.ph) to register your email account.
  2. Access the eHRIS through http://ehris.deped.gov.ph.
  3. At the eHRIS login page, click Activate Account
  4. Type your valid email address in the space provided
  5. Click Send Password button
  6. Open your mailbox to access the default password provided by the system
  7. At the eHRIS login page, input your User Name and the default Password emailed to you by eHRIS in the spaces provided
  8. You may change the default password by clicking on the inverted triangle icon located at the upper right side of the landing page.

I have successfully logged into the eHRIS Self-Service but my PDS record is blank.

STEPS to create a PDS record in the eHRIS:

  • From eHRIS Dashboard, click Self-Service., then select My Detail from the left menu panel.
  • Proceed with entering your personnel data.
  • Make sure to save data entered in every tab.

Challenges

  • Conflicting rules and policies
  • Absence of policies
  • Numerous policies are already obsolete
  • Policies of other agencies are from the dinosaur era 😀
  • Lack of support from higher ups
  • Volume of paper work, so little time
  • Manual system or no system at all

eHRIS v1 and v2 use

  • 2015 and 2016 with eHRIS v1
    • (ehris.deped.gov.ph) Central Office, Regional Office and SDO
  • 2017 with eHRIS v2
    • https://fo.ehris.deped.gov.ph RO, SDO and Schools

Data: Provide To or Get from?

  • Learning and Development Information System (NEAP)
  • Payroll system for salaries, remuneration
  • LIS and EBEIS for number of personnel
  • PMIS for funding sources and BTMS for disbursement
  • DeRPS or will include the Asset Management System, etc.
  • Reports Module, etc.

Got questions? Please contact:

EHRIS Helpdesk
1st Fl, Bonifacio Bldg, DepEd Complex,
Meralco Ave, Pasig City
Contact Nos: (02) 6357369; 0956 477 2610; 0921 458 4058 ; 0942 614 9599
Email: icts.usd@deped.gov.ph
Join FB Group: DepEd EHRIS Helpdesk 1.0
Join FB HRMO Group (HR Personnel only):
DepEd HRMOs Philippines

READ: 2019 DepEd Cyber Expo

Mark Anthony Llego

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