The Department of Education issued DepEd Memorandum No. 054, s. 2020 dated May 29, 2020 entitled Reiteration of Advisory on Work Arrangements in the Department of Education in Light of Recent Developments in the CO VID-19 Situation which provides work arrangement for teachers from June 1 to 5, 2020.
Monitoring of deliverables and submission of individual weekly accomplishment reports shall be implemented and required from personnel who are on a work from home arrangement.
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DepEd Individual Daily Log and Accomplishment Report and Workweek Plan
Attendance Monitoring shall be guided by the following:
The time and attendance or the actual time log (in and out), regardless of alternative work arrangement, shall be monitored using the Office/School/CLC Workweek Plan and Individual Daily Log and Accomplishment Report, as approved by the Head of Office.
Personnel reporting for duty, whether on-site or off-site, shall check-in with their immediate supervisor through the agreed mode of communication to record their actual time log (in and out); and reflect the same in the Individual Daily Log and Accomplishment Report.
No record of time log and accomplishment shall mean that no work has been rendered/performed for the day, thus subjecting the personnel to absence.
Personnel shall ensure that they are available during the agreed working hours, and readily accessible through agreed modes of communication in order to respond to directives, requests, and queries.
Aside from the submission of Individual Daily Log and Accomplishment Report, personnel assigned as skeleton workforce may also record the actual time log on the days physically reporting to work using the log book or other Daily Time Record (DTR) mechanisms that will not require contact. Use of biometric machines is highly discouraged during this period to minimize contact.
The CSC Form 48 or the DTR of those who form part of the skeleton workforce shall reflect the report of the hours of work performed by the personnel, record of which was made daily at the time of arrival/time-in and departure/time-out from work station/office. The DTR, certified and approved by the Head of Office/Immediate Supervisor, shall be submitted to the Personnel Division/Section/Unit every 10th day of the succeeding month, together with the approved Individual Workweek Accomplishment Report.
Personnel whose functions can only be rendered in the office or school premises, such as, but not limited to, administrative aides, clerks, utility workers, and other related job groups, and/or whose performance of duties are dependent only on the equipment and materials available in the office or school, and has justifiable reasons for not forming part of the skeleton workforce, shall not be considered as absent subject to the approval of the head of office.
Download DepEd Individual Daily Log and Accomplishment Report and Workweek Plan
DepEd Revised Guidelines on Alternative Work Arrangements Frequently Asked Questions (FAQ)
Alternative Work Arrangements
refers to flexible work arrangements recommended by the Civil Service Commission for workers in the government during the period of state of National Emergency due to COVID-19 Pandemic. These include Work-From-Home, Skeleton Workforce, Four-day (compressed) Workweek, and Staggered Working Hours.
refers to an output-oriented work arrangement that authorizes the personnel to produce outputs/results and accomplishments outside of the office or school/CLC.
Skeleton Workforce (SWF)
refers to a work arrangement where a minimum number of personnel is required to man the office to render service when full staffing is not possible in order to render essential services as defined above.
Five-Day Workweek on a Two (2)-week Shifting or Rotation of Work
refers to a work arrangement consisting of a combination of WFH and SWF. It is characterized by a system of batching, shifting, and/or rotation of work that will ensure minimal person-to-person contact and exposure, observance of the 14-day quarantine period due to probable exposure, and easier contact tracing in the event when any personnel is infected or suspected to be infected.
Four-day (Compressed) Workweek
refers to a work arrangement whereby personnel are required to physically report to work only for four (4) days each week. In such an arrangement, heads of offices and school/CLC heads shall limit the number of personnel at any given time to 50% of the total workforce. Any of the following may be adopted:
Four-day (Compressed) Workweek on a Weekly Shifting or Rotation of Work
This refers to a work arrangement where personnel will physically report to work for four (4) days, and will be on home quarantine for 10 calendar days, before again returning to work. Personnel on home quarantine shall be on a work from home arrangement.
Staggered Working Hours
refers to a work arrangement applicable to units/personnel that observe work shifting or flexible working time. For this purpose, staggered working hours refers to the existing 24/7 shifting schedule and the flexible working time schedule.
Other Alternative Work Arrangements
refer to work arrangements consisting of a combination of the above enumerated arrangements or other work arrangements appropriate/applicable to the office/school/CLC, such as three-day workweek and 2 days work-from-home arrangement to complete the 40-hour workweek, subject to the prevailing community quarantine in the area where the it is located and the nature of the work/job performed by the personnel.
refer to both teaching and nonteaching personnel, otherwise qualified as either teachers/teaching personnel or nonteaching personnel.
Heads of Offices
refer to the highest officials in each governance level. For the Central Office (CO), “head of office” refers to the Secretary or his/her designated Undersecretary/Assistant Secretary/Bureau or Service Director supervising a specific strand/bureau/service/office/unit. For Regional Offices (ROs), “head of office” refers to the Regional Director (RD). For Schools Division Offices (SDOs), “head of office” refers to the Schools Division Superintendent (SDS).
Heads of Functional Offices
refer to division chiefs or unit heads. For Schools/CLCs, “heads of functional offices” refer to the School/CLC Heads.
Enhanced Community Quarantine (ECQ)
refers to the implementation of temporary measures imposing stringent limitations on movement and transportation of people, strict regulations of operating industries, provision of food and essential services, and heightened presence of uniformed personnel to enforce community quarantine protocols.
Modified Enhanced Community Quarantine (MECQ)
refers to the transition phase between ECQ and General Community Quarantine (GCQ), when the following temporary measures are relaxed and become less necessary: stringent limits on movement and transportation of people, strict regulation of operating industries, provision of food and essential services, and heightened presence of uniformed personnel to enforce community quarantine protocols.
General Community Quarantine (GCQ)
refers to the implementation of temporary measures limiting movement and transportation, regulation of operating industries, and presence of uniformed personnel to enforce community quarantine protocols.
Modified General Community Quarantine (MGCQ)
refers to a transition phase between GCQ and New Normal, when the following temporary measures are relaxed and become less necessary: limiting movement and transportation, the regulation of operating industries, and the presence of uniformed personnel to enforce community quarantine protocols.
Minimum Public Health Standards
refers to guidelines set by Department of Health (DOH) in Administrative Order No. 2020-015, as well as sector-relevant guidelines issued by national government agencies, to aid all sectors in all settings to implement non-pharmaceutical interventions (NPIs), which refer to public health measures that do not involve vaccines, medications or other pharmaceutical interventions, which individuals and communities can carry out in order to reduce transmission rates, contact rates, and the duration of infectiousness of individuals in the population to mitigate COVID-19. For this purpose, the Department of Tourism and Department of Public Works and Highways are recognized as the sector-national agencies with respect to tourism and construction, respectively. For basic education, it is DepEd, and its sector relevant guidelines will be issued as Required Health Standards in Schools and Offices.