This clearance should be duly accomplished before paying the last salary or any money due to the employees. (Specify which type of clearance: maternity leave, retirement, transfer, etc.)
If the employees are cleared from a unit/office/department, the clearing/authorized official may attach to this clearance the pertinent document/s that shall prove that the employees are cleared of any obligation or accountability from their office, if any, and tick the box under the “Cleared” column before affixing their signatures.
If the employees appear to have uncleared accountabilities from a unit/office/department, the clearing/authorized official shall attach to this clearance the pertinent document/s that shall prove that the employees have remaining obligation or accountability from their office further indicating the necessary action/s that the employee must satisfy in order to be cleared, and tick the box under the “Uncleared” column. The clearing/authorized official must only sign this clearance corresponding to their name once the employee has complied with the necessary requirements and cleared of all the obligation/s and accountabilities from their office. They must also tick the box under the “Cleared” column.
The HRMO shall distribute copies of approved clearance as follows: original to the employee; duplicate to be attached to the payroll or voucher; triplicate to human resource unit file; and fourth copy to accounting/auditing office.
Processing of clearance certificate shall follow the order of the number indicated.