DepEd LIS Guide to New BOSY Facilities

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As of 6 July 2017, the following facilities to encode learners for the Beginning of School Year (BOSY) 2017-2018 are now available:

Enrolment from previous school year

Learner’s Enrolment HistorySame grade?Next grade?Higher grade?Non-graded?
Retained/DroppedYes
- Learner is considered a repeater
Yes
- Must have passed PEPT or erroneously enroled last SY to proceed
Yes
- Must have passed PEPT or been erroneously enroled last SY to proceed
Yes
PromotedYes
- Must have been been erroneously enroled last SY to proceed
Yes - Learner is considered a promoteeYes - Must have passed PEPT or been erroneously enroled last SY to proceedYes
Conditionally PromotedYes
- Learner is considered a repeater
Yes
- Learner is considered a promotee
NoNo
Accelerated (EOSY)Yes
- Must have been been erroneously enroled last SY to proceed
Yes
- Must have passed PEPT or been erroneously enroled last SY to proceed
Yes
- Must have passed PEPT before proceeding
Yes
From ALSYes
- Learner is considered a repeater
Yes
- Must have passed PEPT/PVT before proceeding
Yes
- Must have passed PEPT/PVT before proceeding
Yes
From ALS to Grade 7Yes
- Learner is considered a repeater
Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
Yes
From unaccredited international and private schools (within the Philippines)Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Must have name of school and city in which it is based
Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Must have name of school and city in which it is based
Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Must have name of school and city in which it is based
Yes
From unaccredited schools abroadYes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Must have name of school and country in which it is based
Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Must have name of school and country in which it is based
Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Must have name of school and country in which it is based
Yes

New learner records

Learner’s Enrolment HistorySame grade?Next grade?Higher grade?Non-graded?
From unaccredited international and private schools (within the Philippines)Yes
- Must have passed PEPT/PVT before proceeding
- Must provide last school year attended
- Requires SDO approval
Yes - LRN automatically generated
From unaccredited schools abroadYes
- Must have passed PEPT/PVT before proceeding
- Must provide last school year attended
- Requires SDO approval
Yes - LRN automatically generated
From ALS, no formal schoolingYes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Requires SDO approval
Yes - LRN automatically generated
From ALS to Grade 7Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Must provide last school year attended
- Requires SDO approval
No
New Entrant: Kinder- Strict age check (must be at least aged 5 by 31 August)
- LRN automatically generated; school head’s approval required if name has non-alphabetic characters or has one character only
New Entrant: Grade 1NoYes
- Must have passed PEPT/PVT/KCEP before proceeding
NoYes - LRN automatically generated

Enrolment gaps

Learner’s Enrolment HistorySame grade?Next grade?Higher grade?Non-graded?
From unaccredited international and private schools (within the Philippines)Yes
- Must have passed PEPT/PVT before proceeding
- Must provide last school year attended
- Requires SDO approval
Yes - LRN automatically generated
From unaccredited schools abroadYes
- Must have passed PEPT/PVT before proceeding
- Must provide last school year attended
- Requires SDO approval
Yes - LRN automatically generated
From ALS, no formal schoolingYes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Requires SDO approval
Yes - LRN automatically generated
From ALS to Grade 7Yes
- Must have passed PEPT/PVT or A&E Elementary certificate before proceeding
- Must provide last school year attended
- Requires SDO approval
No

A&E = Accreditation and Equivalency Test
ALS = Alternative Learning System
BOSY = Beginning of School Year
KCEP = Kindergarten Catch-up Education Program
LRN= Learner Reference Number
PEPT = Philippine Educational Placement Test
PVT = Philippine Validating Test
SDO = Schools Division Office
SPED = Special Education

As of 13 July 2017, the following facilities to encode learners for the Beginning of School Year (BOSY) 2017-2018 are now available:

Learner must be from a DepEd-accredited/-recognized school (public, private, SUC/LUC, international schools, schools abroad, and BRAC).

These rules apply when learner’s last SY attended is the previous SY Receiving school must confirm previous school had not encoded the learner’s records.

New learner records

Previous Enrolment HistorySame grade?Next grade?Higher grade?Non-graded?
Grades 1 to 10Yes
- Learner is considered a repeater
- Requires SDO approval
Yes
- Learner is considered a promotee
- Requires SDO approval
Yes
- Must have passed PEPT before proceeding
- Requires SDO approval
Yes - LRN automatically generated
KinderYes
- Learner is considered a repeater
- Strict age check (must be at least aged 5 by 31 August)
Yes
- Must have undergone KCEP before proceeding
- LRN automatically generated
Yes
- Must have passed PEPT before proceeding
- Requires SDO approval
Yes - LRN automatically generated
Non-gradedYes
- Must have undergone SPED assessment before proceeding
- Requires SDO approval
Yes - LRN automatically generated

Enrolment gaps

Learner must be from a DepEd-accredited/-recognized school (public, private, SUC/LUC, international schools, schools abroad, and BRAC).

These rules apply when learner’s last SY attended is the past two years and earlier Enrolment is automatically approved unless stated otherwise.

Previous Enrolment HistorySame grade?Next grade?Higher grade?Non-graded?
Grades 1 to 10Yes
- Learner is considered a repeater
- Requires SDO approval
Yes
- Learner is considered a promotee
- Requires SDO approval
Yes
- Must have passed PEPT/PVT before proceeding
- Requires SDO approval
Yes
KinderYes
- Learner is considered a repeater
Yes
- Must have undergone KCEP before proceeding
Yes
- Must have passed PEPT/PVT before proceeding
- Requires SDO approval
Yes
Non-gradedYes
- Must have undergone SPED assessment before proceeding
- Requires SDO approval
Yes

Your school may run in the following scenarios when enroling a learner with enrolment gaps in the LIS:

  • The learner was officially enrolled in their previous school, but said school failed to encode the learner in the LIS.
  • The learner may have attended a non-accredited school, whether in the Philippines or overseas.
  • The learner had attended non-formal education and will be attending formal education this school year.

To be able to proceed with the enrolment, ensure to gather the learner’s most recent enrolment history for your school to use as its basis for this SY’s enrolment.

Fill in the following information when selecting one of the following options in the Reason dropdown:

From accredited or recognized school/From ALS with formal school attendance

  • Last school attended (School ID)
  • Last school year attended
  • Last grade level

From not accredited local school/From not accredited school abroad

  • Last school year attended
  • Certification/Accreditation/Equivalency Exam (PEPT/PVT)
  • Reference no.

From ALS

  • Certification (PEPT/PVT)/Accreditation/Equivalency Exam
  • Reference no.

Schools must send to their SDO relevant learner documents (Form 137, PEPT, PVT, A&E, Kindergarten Certificate, etc.) to facilitate the approval of enrolment of learners with enrolment gaps.

To move a learner from non-graded to graded, your school must submit the learner’s SPED assessment form for approval of SDO.

What if the latest LIS record reflects a significant enrolment gap, but current documents can prove that the learner was physically enrolled in the school during the previous school years?

The learner shall no longer be required to submit a PEPT reference number or Kindergarten Certificate, provided the school submits to the SDO the appropriate documents that can prove the learner’s attendance.

Leave the Certification/Accreditation/Equivalency dropdown to “–select–“. The LIS will successfully allow the learner to be enrolled in the school.

What if the learner from an accredited or recognized school was tagged as promoted/conditionally promoted, and that their latest enrolment as inputted in the additional information required exactly matches their existing LIS records?

The school can successfully enroll the learner without being asked for further requirements, such as PEPT/PVT reference numbers.

This case creates an assumption that no enrollment activitiy ever occured during the gap.

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