The Department of Education (DepEd) issues the Interim Guidelines on the Conduct of SPG/SSG Elections for School Year 2021-2022 Under the New Normal that will be implemented nationwide by public elementary and secondary schools for the said school year.
Attached herewith is Enclosure No. 3 of the Interim Guidelines on Student Government Elections for School Year 2021-2022 Under the New Normal – Grade Level Election Guidelines (Manual).
Table of Contents
GRADE LEVEL ELECTIONS (MANUAL)
I. Announcement of Elections
a. Coordination of SPG/SSG Comelec with Class Advisers
The SPG/SSG COMELEC shall announce the conduct of Grade Level Elections and schedule of activities amongst Class Advisers, informing that each elected president of the class will be the representatives and participants of this school year’s Grade Level Elections.
b. Announcement of SPG/SSG Elections amongst Class Presidents
The Class Adviser shall announce the conduct of Grade Level elections and schedule of activities through distribution of election notice to the Class President.
c. Distribution of Election Application Packet (EAP)
Together with the election notice, the Class Adviser shall also include and distribute the EAP to the Class President which they will complete and accomplish by the candidates (learners who signify interest to run).
EAP is comprised of the following:
- Certificate of Candidacy (Enclosure No. 6.1)
- Intent to Run
- Certificate of Good Academic Standing (Enclosure No. 6.5)
- Certificate of Good Moral Character (Enclosure No. 6.6)
- Parental Consent (Enclosure No. 6.7)
II. Filing and Evaluation of EAP
a. Submission of EAP
The candidate (represented by the parent or guardian) shall submit the accomplished and completed EAP to the Class Adviser.
b. Endorsement of Submitted EAP
Upon submission of EAP, the Class Adviser shall endorse it to the COMELEC.
c. Evaluation of EAP
The COMELEC shall evaluate the accomplished EAP of each candidate and shall decide on the approval or disapproval of his or her application using the Election Application Evaluation Tool (Enclosure No. 7.3).
III. Consolidation and Printing of Election Paraphernalia
The Election Paraphernalia is comprised of the following:
- Official List of Candidates
- Introductory Profile (from Intent to Run)
- Official Ballot
The COMELEC shall collect and collate candidates’ information and answers from Intent to Run. Accordingly, they shall finalize and come up with the election’s Official List of Candidates. They shall also reproduce the consolidated components of the Election Paraphernalia based on the number of voters. This will be a tool and basis of voter’s selection decision. Finally, the elections’ official ballot will be included in the Election Paraphernalia for distribution.
IV. Announcement of the Final List of Official Candidates and Distribution of Election Paraphernalia
The COMELEC shall announce and distribute the Official List of Candidates in each grade level to respective Class Adviser together with all the components of the Election Paraphernalia. The Class Adviser shall then distribute the list and paraphernalia to each Class President per grade level.
V. Election Proper
a. Start of Elections
The acceptance of the Official List of Candidates and Election Paraphernalia marks the start of the elections. The student – voters shall carefully follow the instructions in the official ballot and cast their votes.
b. Retrieval of Official Ballot
The student – voters (represented by the parent or guardian) shall submit the accomplished official ballot to the Class Adviser following the schedule of submission set by the COMELEC. It must be sealed in the envelope provided in the Election Paraphernalia.
c. Canvassing of Votes
The COMELEC shall collect all the Election Paraphernalia from all the Class Advisers, ensuring that no envelope has been opened, replaced, and tampered.
d. Consolidation of Canvassed Votes
The COMELEC shall consolidate all canvassed votes from all classes involved in the conduct of the elections.
VI. Proclamation of Winners
a. Validation of Official Results
The COMELEC shall validate the official results and come up with official list of each grade level’s newly – officers (7 officers) of the school year, signed and proclaimed by the COMELEC Adviser and approved by the School Head.
b. Announcement of Newly Elected Officers
The results of the elections shall be disseminated and forwarded to the learners of each section by the Class Adviser through print distribution.