Code and Name: SF7 – School Personnel Assignment List and Basic Profile
Schedule: Beginning of School Year
Other instruction: This will used for both public elementary and secondary schools. This should be submitted to the Division Office as attachment of GESP/GSSP BoSY. In case of movement of school personnel during the school year, an updated copy of this form will be submitted to the Division Office.
|School ID||A six (6) digit- number assigned to a school recognized in EBEIS|
|School Year||The prescribed period of time when schools offer daily instruction. It covers10 months of regular schooling starting month of June (Beginning of School Year) up to the month of March (End of School Year) of the following year.|
|School Name||Official name of school as registered in DepED and EBEIS|
|(A) Nationally Funded Teaching Related Items (Summary Table) Title of Plantilla Position||Teaching and teaching-related plantilla positions including those with provisional appointments. Title of Plantilla as reflected in the PSI-POP and/or appointment (generic, where applicable). (Only Personnel actually reporting to the school are to be included.|
|Number of Incumbent||The total number of personnel occupying the said Plantilla Position.|
|(B) Nationally-Funded Non-Teaching Items||Non-Teaching Plantilla positions approved by the Department of Budget and Management (DBM) whose positions are not engaged in classroom teaching but assist in the delivery of services such as Administrative, Personnel, Supply, Records, Accounting and other support roles in the school. Title of Plantilla as reflected in the PSI-POP and/or appointment (generic, where applicable). (Only Personnel actually reporting to the school are to be included.|
|(C ) Other Appointments and Funding Sources||Title of Designation and Nature of Appointment Designation as reflected in the contract or other related document -Teacher, Clerk, Driver etc.;
Nature of Appointment or Employment Status refers to Contractual, Substitute, Casual/Emergency, Job Order/Contract of Service, Volunteer, etc.
In accomplishing this column, the designation title will be reflected first before the nature of appointment. (Example: Teacher - Contractual)
|Number of Teaching & Non Teaching Incumbent/s||The total number of teaching and non-teaching incumbents who are not holding plantilla / regular position|
|Name of Personnel||Employee’s complete name (Last Name, First Name, Middle Name, Name Extension) as reflected in their birth/baptismal certificate. (Arrange descending by Position)|
|Sex||Employee’s sex as reflected in the birth/baptismal certificate|
|Fund Source||Name of the institution or source that finances the employment of the particular employee. Use “National” For Plantilla item positions. Other fund sources may be SEF Provincial, SEF Municipal, LGU, PTA, NGO (specify)|
|Position/Designation||The official item or position assigned to an employee as reflected in the appointment paper, contract or equivalent document signed by the approving authority.|
|Nature of Appointment/Employment Status||Each employee may either be any of the following :
-Permanent : a permanent appointment shall be issued to a person who has met all requirements of the position including the prescribed civil service eligibility. ^ Temporary : issued to a person who meets the education, experience and training requirements for the position to which he/she is being appointed , except the appropriate eligibility.
-Substitute: when the regular incumbent of a position is temporarily unable to perform the duties of the position, as when he/she is on approved leave of absence, suspension, scholarship grant or secondment. A substitute appointment is issued only if the leave of absence of the incumbent is at least three (3) months except in the case of teachers.
-Coterminous status : issued to a person whose entrance and continuity in the service is:
•Based on the trust and confidence of the appointing authority or head of unit;
• Co-existent with the incumbent;
• Limited by the duration of the project;
• Co-existent with the appointee;
• Appointments of personnel under the Foreign-Assisted Projects (FAP) shall be co-terminus with the project.
-Contractual : issued to a person who shall undertake specific work or job for a limited period of time not to exceed one (1) year
-Casual/Emergency: used only for essential and necessary services where there are not enough regular staff to meet the demands of the service. These are normally emergency laborers hired for a period not exceeding six (6) months.
Job Order/Contract of Service
|Educational Qualification - Degree/Post-graduate||Highest Educational Attainment|
|Educational Qualification - Major||Area of Specialization/field of study or specialized training|
|Educational Qualification - Minor||Area of Specialization/field of study or specialized training|
|Subject Taught (include Year & Section) Advisory Class & Other Assignment (Please Specify)||Indicate subject areas being taught (include administrative/ancillary assignment if any). Advisory class must be included in reporting teacher’s assignment. Assignment of non-teaching personnel shall also reflect in this column.|
|Daily Program (time duration) - From / to||For Teachers only. This is the daily schedule of the teacher for the subject areas he/she handles on a weekly basis. Total assigned teaching minutes per week for each subject area must be reflected.|
|Average Teaching Minutes per Day||Add the total number of minutes per day for each subject area and divide by 5 days.|
|Remark/s (For Detailed Items, indicate name of school/office)||Particular information about the personnel (IP, Detailed or other specific information required in the EBEIS/HRIS)|
|Name and Signature of School Head||The name and signature of the school head who prepared this form.|
- Modified School Form 7 – School Personnel Assignment List and Basic Profile (Excel) – Facebook Group Files
- Modified School Form 7 – School Personnel Assignment List and Basic Profile (PDF)
- DO 4, s. 2014 – Adoption of the Modified School Forms (SFs) for Public Elementary and Secondary Schools Eeffective End of School Year 2013-2014
- DOWNLOAD: Modified School Form 1 (SF1) – School Register (Excel & PDF)
- DOWNLOAD: Modified School Form 2 (SF2) – Daily Attendance Report of Learners (Excel & PDF)
- DOWNLOAD: Modified School Form 3 (SF3) – Books Issued and Returned (Excel & PDF)
- DOWNLOAD: Modified School Form 4 (SF4) – Monthly Learner’s Movement and Attendance (Excel & PDF)
- DOWNLOAD: Modified School Form 5 (SF5) – Report on Promotion and Learning Progress & Achievement (Excel & PDF)
- DOWNLOAD: Modified School Form 6 (SF6) – Summarized Report on Promotion and Learning Progress & Achievement (Excel & PDF)