2016 National Literacy Awards (NLA)

May 18, 2016

DepEd Memorandum No. 81 s. 2016

2016 NATIONAL LITERACY AWARDS (NLA)

To:

Regional Directors
Schools Division Superintendents
Public and Private Elementary and Secondary School Heads

Update: CHANGES IN DEPED MEMORANDUM NO. 81, S. 2016 – (2016 National Literacy Awards)

1. The Department of Education (DepEd), through the Literacy Coordinating Council (LCC), will conduct the 2016 National Literacy Awards (NLA) in September 2016.

2. Generally, the National Literacy Awards (NLA) aims to recognize best practices in literacy, which help alleviate poverty, provide livelihood, address welfare needs, promote freedom, and make education facilities accessible. The specific objectives of the NLA are to:

a. contribute to the realization of the goal of universalizing literacy in the Philippines by creating public awareness of and interest in the programs, projects, and activities addressing this concern;
b. sustain, expand, and institutionalize literacy efforts by motivating and recognizing individuals, institutions, and local government units (LGUs), through granting awards and appropriate recognition;
c. encourage the development and replication of innovative, creative, and indigenous literacy programs; and
d. bestow honor upon and give recognition to the outstanding individuals and government and nongovernment organizations (NGOs) for their dedication, commitment, and contribution to the universalization of literacy in their respective communities.

3. The National Literacy Awards (NLA) has the following categories:

a. Outstanding Literacy Program – an award given to a civil society organization, NGO, private organization, or educational/academic institution, that has developed and implemented a literacy program which has had a positive impact on the learners and their respective communities; and
b. Outstanding Local Government Unit – an award given to an LGU that has developed and implemented literacy policies, programs, and projects, which have impacted positively on the quality of life of their constituents. The LGU category is divided into highly urbanized city, component/component independent city, class A municipality (first to third class), and class B municipality (fourth to sixth class).

4. Nomination and selection of regional winners shall be conducted from June 1 to 24, 2016. Announcement of regional winners will be on June 28, 2016. The regional winners must be submitted to the LCC Secretariat on or before June 30, 2016.

5. The regional winners must submit the following documents:

a. a clear, simple, straightforward, and comprehensive Executive Summary of not more than five pages in A4 bond size, doublespaced, describing the nominated program/s or local government unit based on the set criteria, and highlighting the literacy component of the program for validation;
b. three copies of the nominee’s portfolio of not more than 50 pages in A4 bond size, double-spaced, containing only related documents and data including photographs (size: 3” x 5”, not to exceed 20 pieces; video documentation is not encouraged) in accordance with the category and criteria but limited to those in effect withing two years prior to the date of entry;
c. electronic copy (in CD) of nominee’s portfolio including photographs for uploading in the LCC website;
d. individual score sheets of the Regional Selection Committee (RSC) members duly signed by the rater and countersigned by the RSC Chairperson; and
e. brief but complete documentation of all stages of the selection process signed by the Coordinator and countersigned by the Chairperson.

6. The regional directors and Alternative Learning System (ALS) focal persons who are designated members of the RSC are enjoined to spearhead the nomination and selection process at the regional level. They are advised to apply the revised set of criteria and guidelines for selection and follow the new schedule provided. They are expected to submit to the LCC Secretariat a brief report on how the regional nominees were selected together with the list of nominees.

7. The following documents are enclosed for reference:

Enclosure No. 1 – 2016 NLA Timetable of Activities
Enclosure No. 2 – 2016 NLA Categories and Procedures
Enclosure No. 3 -2016 NLA Guidelines on the Selection Process
Enclosure No. 4a -2016 NLA Outstanding LGU Category Nomination Form
Enclosure No. 4b – 2016 NLA Outstanding Literacy Program Category Nomination Form
Enclosure No. 5a – 2016 Score Scheet Outstanding Local Government Units
Enclosure No. 5b – 2016 Score Sheet Outstanding Literacy Program

8. For more information, all concerned may contact Ms. Marianne C. Centeno, Technical Assistant, Literacy Coordinating Council Secretariat, Department of Education Central Office at 2/F, Bonifacio Bldg., DepEd Complex, Meralco Ave., Pasig City, at telephone nos. (02) 631-0567; (02) 631-0590; (02) 635-9996, or at telefax no. (02) 631-1579.

9. Immediate dissemination of this Memorandum is desired.

BR. ARMIN A. LUISTRO FSC
Secretary


(Enclosure No. 1 to DepEd Memorandum No. 81, s. 2016)

LITERACY COORDINATING COUNCIL
2016 National Literacy Awards Timetable of Activities

May 30, 2016Issuance of NLA DepEd Memorandum
May 31Selection of the National Board of Judges (BOJ)
June 1 - 24Regional search/selection (by division)
June 28Announcement of regional winners (Awarding of regional winners will be held after the National Literacy Conference and Awards in September 2016.)
June 30Deadline for submission of regional entries to the LCC Secretariat
July 1 - 6Initial review of regional entries by the LCC Secretariat and preparation of documents/materials for the briefing of the BOJ
July 7Organization/briefing of the BOJ
July 7 - July 22Shortlisting of entries by the BOJ/Evaluation of the submitted entries from the regions
July 26Deliberation meeting of the BOJ and LCC Secretariat coordinators for the top five NLA shortlisted entries
July 27Submission of documents for Special Award of Excellence in Literacy
July 28Briefing of the BOJ and LCC Secretariat Coordinators for the Special Award of Excellence in Literacy
August 2 - 4Ocular visit of BOJ and LCC Secretariat Coordinators to LGU nominee for the Special Award of Excellence
August 5Final deliberation meeting of the BOJ and LCC Secretariat Coordinators on the Special Award of Excellence in Literacy
August 8 - Sept. 16Ocular visit of the BOJ and LCC Secretariat coordinators to the top five (5) shortlisted entries
September 20Final deliberation of winners by the BOJ and LCC Secretariat coordinators
September 22Report of BOJ to the Council on the national winners and Special Award of Excellence in Literacy
September 28 - 30National Literacy Conference and Awards

(Enclosure No. 3 to DepEd Memorandum No. 81, s. 2016)

LITERACY COORDINATING COUNCIL
2016 NATIONAL LITERACY AWARDS

Categories and Procedures

The Department of Education (DepEd) and the Literacy Coordinating Council (LCC) will mobilize all sectors of society, government agencies, nongovernment organizations, people’s organizations, local government units, and the entire civil society to promote and disseminate the importance of literacy in national progress and subsequently inspire them to develop, implement and sustain literacy programs and projects throughout the country.

Literacy programs and projects have been proven to help alleviate poverty, provide livelihood, address social welfare needs, promote freedom and make education facilities more accessible. Through these programs and projects, coordination among agencies can be developed and continuous capability building for literacy workers can be achieved.

Numerous stakeholders and advocates of literacy and continuing education presently conduct literacy projects nationwide to address the present problem of illiteracy. In spite of difficulties, such as poor compensation, hampered mobility due to geographical and peace and order problems, and inadequacy of teaching materials, to name a few, the commitment and dedication of these workers and institutions have not wavered even slightly. These literacy workers and organizations truly deserve special recognition for their devotion and dedication toward the campaign against illiteracy. In the desire to recognize their significant contribution and bestow them with honor, the LCC launched the National Literacy Awards (NLA) in 1994. This award is given every other year.

AWARDS OBJECTIVES

  1. Contribute to the realization of the goal of universalizing literacy in the Philippines by creating public awareness of and interest in programs, projects, and activities addressing this concern;
  2. Sustain, expand, and institutionalize literacy efforts by motivating and recognizing individuals, institutions, and local government units through awards and appropriate recognition;
  3. Encourage the development and replication of innovative, creative, and indigenous literacy programs; and
  4. Bestow honor on and recognition to outstanding individuals and government and non-government organizations for their dedication, commitment, and contribution to the universalization of literacy in their respective communities.

AWARDS CATEGORIES

Outstanding Literacy Program Award

The Outstanding Literacy Program award is given to a civil society organization, non-government organization, private organization or educational/academic institution that has developed and implemented a literacy program which has had a positive impact on learners and the community.

Outstanding Local Government Unit Award

The Outstanding Local Government Unit (LGU) award is given to an LGU that has developed and implemented literacy policies, programs and projects, which have impacted positively on the quality of life of their people.

The Local Government Unit category is divided into four sub-categories, namely, highly urbanized city, component city, class A municipality (first to third class), and class B municipality (fourth to sixth class).

PROCEDURES

Distribution of Nomination Forms

The National Literacy Awards Selection Committee, through its National Secretariat, will distribute the application forms to DepEd regional offices nationwide and to selected non-government organizations. These forms will also be made available to all individuals and institutions, government organizations and non-government organizations who would like to nominate candidates.

Information Awareness Campaign

The DepEd Secretary shall issue an appropriate memorandum requiring all division and district supervisors to disseminate the information regarding the awards.

Concerned non-government organizations will be requested to inform their members nationwide of the contest.

A nationwide tri-media campaign will be launched to create greater public awareness and participation.

Regional Selection Committee

Step 1 – Organization of Regional Selection Committee

A Regional Selection Committee (RSC) shall be organized as follows:

Chairperson:

Regional Director Department of Education

Co – Chairperson:

Regional Director Department of the Interior and Local Government

Members:

Regional Director Philippine Information Agency;

Regional Director National Economic and Development Authority;

President Academe (State University in the Region)

Coordinator:

Regional Chief ALS Focal Person

Note: The Chairperson shall vote only to break a tie. The Coordinator must document all stages of the selection process for submission to the LCC Secretariat together with the entry documents. The Coordinator shall have no voting capacity.

Step 2 – Selection

The RSC shall evaluate all entries in the five categories submitted by the different school divisions. The RSC shall review the documents submitted and select the top three nominees per category (using the prescribed individual score sheets) from which the final regional nominee/finalist for each category will be selected.

Step 3 – Project Site Visit

The RSC shall conduct on-site validation of the top three nominees/finalists for further verification. Interviews with the concerned public shall likewise be administered in project sites.

Step 4 – Selection of Final Regional Nominee/Finalist

The RSC shall select and submit individual rankings for the three regional nominees/finalists for each category. Ranking shall be processed and the entry with the highest ranking shall be chosen as the regional entry to vie for the national awards.

Step 5 – Submission of Regional Entries

The RSC shall submit the regional entries to the LCC Secretariat according to specifications on or before the closing of office hours in June 3, 2016. Entries submitted beyond the due date shall not be accepted and shall be considered disqualified.

Likewise, the following must be included in the documents:

  • Individual score sheets of RSC members duly signed by the rater and countersigned by the RSC Chairperson.
  • Documentation of all stages of the selection process signed by the Coordinator and countersigned by the Chairperson.

National Selection Process

Step 1

A Board of Judges (BOJ) shall be constituted composed of not more than three members per category.

Step 2

Each member of the BOJ for every category shall review the entries and select the top five nominees from which the final winners shall be chosen.

Step 3

The BOJ for each category shall meet to discuss the strong and weak points of the selected entries and finalize the five nominees to be visited.

Step 4

The BOJ shall conduct a site visit of the top five nominees for further verification. Interviews with nominees/finalists, project managers, local officials, beneficiaries, community members, and other constituents shall likewise be conducted.

The BOJ shall rank the entries based on their site visit and endorse them to the Council. They shall keep their results strictly confidential.

Step 5

LCC officials shall declare and award the winners during the National Literacy Awards to coincide with the celebration of the National Literacy Week in September 2016.

For inquiries, all concerned may contact:

Ms. Marianne C. Centeno
Technical Assistant and Focal Person
Literacy Coordinating Council Secretariat
Department of Education 2th Floor, Bonifacio Building, DepEd Complex
Meralco Avenue, Pasig City

or contact/e-mail at:

tel. nos.: 631-05-67; 635-99-96 telefax: 631-05-90; 631-05-79
e-mail: aiannecenteno@gmail.com

Guidelines for the National Literacy Awards shall also be available on the LCC website: http: / /lcc.deped.org.ph.


(Enclosure No. 3 to DM No. 81, s. 2016)

LITERACY COORDINATING COUNCIL

2016 NATIONAL LITERACY AWARDS Guidelines on the Selection Process Selection Committee

A Regional Selection Committee (RSC) shall be organized composed of the following:

Chairperson – Department of Education

Co-Chairperson  – Regional Director Department of the Interior and Local Government

Members – Regional Director Philippine Information Agency; Regional Director National Economic and Development Authority Regional Director; Academe (State University) President

Coordinator – DepEd Regional ALS Focal Person

The Literacy Coordinating Council shall provide information on the functions and responsibilities of the RSC. This shall be discussed by the RSC chairperson with the members. The chairperson shall give background information on the criteria for selection and the timetable of activities.

IN THE ABSENCE OF THE CHAIRPERSON, ANY MEMBER OF THE RSC MAY PRESIDE OVER THE MEETINGS.

Documentary Requirements

Nominees for the NLA must submit the following documents:

  • a clear, simple, straightforward and comprehensive Executive Summary of not more than five (5) pages in A-4 bond size, doublespaced, describing the nominated program/s or local government unit based on the set criteria, and highlighting the literacy component of the program for validation;
  • three (3) copies of the nominee’s portfolio of not more than fifty (50) pages in A-4 bond size, double-spaced, containing only related documents and data including photographs (size: 3”x5”, not to exceed 20 pieces; video documentation is not encouraged) in accordance with the category and criteria but limited to those in effect within two (2) years prior to the date of entry; electronic copy (in CD) of nominee’s portfolio including photographs for uploading in the LCC website;
  • individual score sheets of the Regional Screening Committee (RSC) members duly signed by the rater and countersigned by the RSC Chairperson; and
  • brief but complete documentation of all stages of the selection process signed by the Coordinator and countersigned by the Chairperson.

Entries / Nominees

To qualify as nominee for the NLA, entries in all categories must already be in existence for at least two (2) years. The categories are literacy program and local government units.

Literacy Program

Only literacy programs initiated by non-government organizations, private educational institutions, people’s organizations, and socio-civic groups may be nominated.

If the mandate or main function of a government agency/line agency involves the management, implementation and sustainability of literacy programs and projects, this agency cannot be nominated under the program category. However, if a government agency initiates/implements literacy programs as a supplement to its regular government function, a Special Citation shall be given by LCC during the awarding ceremonies.

Likewise, outstanding literacy advocates shall be given due recognition and citation for their stewardship of a literacy program/project.

A special citation shall be given only once to the qualified government or line agency.

Local Government Units

The local government unit (LGU) shall be the nominee. The leadership of the local chief executive may be duly noted and recognized, but the efforts of the LGU are the main consideration. Other government organizations involved in the LGU program/project shall act as support agencies to the LGU.

Focus should be on the literacy development efforts of the various sectors: agriculture, social services, environment, infrastructure, and other groups (youth, elderly, women, IPs, especially-abled persons, etc.).

To be fair in the assessment of the LGU’s efforts in promoting literacy and continuing education, the Outstanding LGU category shall be sub-categorized into:

  1. Highly Urbanized Cities
  2. Independent Component and Component Cities
  3. First to Third Class Municipalities
  4. Fourth to Sixth Class Municipalities

This subdivision ensures equal and fair judging since some cities/municipalities have greater means and more resources for the development, implementation, and sustainability of literacy programs.

Hall of Fame and Special Award of Excellence

First place winners that maintain the rank for three (3) years are eligible for the Hall of Fame Awards. Subsequently, Hall of Fame awardees will not be eligible to join the regular contest.

Hall of Fame contenders shall be subject to monitoring and evaluation by the Council.

A Special Award of Excellence in Literacy may be extended by the Council to Hall of Fame awardees that are deserving of the said award upon strong recommendation by the evaluating team.

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