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Guidelines on the Implementation of the Electrification of Schools On-Grid Program

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Enclosure to DepEd Order No. 35, s. 2017

Enclosure 4 of the Revised Guidelines for the Implementation of the Basic Educational Facilities Funds

Guidelines for the ELECTRIFICATION OF SCHOOLS under the Basic Education Facilities Funds

1. Manner of Allocation

The budget allocation for the School Electrification Program shall be used for the provision of electrical connections in priority schools without electrical connections and for the upgrading of electrical connections of priority schools with urgent needs.

2. Identification of Recipient Schools

a. Schools identified by the National Electrification Administration (NEA) to be on-grid but still remains to be without electricity;

b. Upgrading of electrical connections of schools to suit current requirements considering the additional facilities and equipment:

1. Technical-Vocational Schools

2. Senior High Schools offering specializations with specific needs for high grade electrical connections (e.g. welding, automotive, etc.)

3. Other K-10 schools.

3. Implementation

a. The Division Offices or any implementing Unit as authorized by the Secretary shall conduct procurement of BEFF School Electrification Program upon receipt of Authority to Procure with attached list of recipient schools from Central Office.

b. The DepEd Central Office shall process sub-ARO and release to the respective implementing office immediately. Upon receipt of the sub-ARO, the Division Offices are ordered to obligate the funds within three (3 months) from the date of sub-ARO in consonance with existing budgeting, accounting and auditing rules and regulations. Failure to obligate within the given period, the Implementing Unit shall report the unobligated funds to Budget Division of the Central Office.

In this case, the DepEd will issue a negative sub-ARO and Regional Office shall take-over the procurement and implementation of the said projects. The failure will affect the performance, ranking and/or standing of the implementing unit.

4. Monitoring and Inspection

a. The Regional/Division Engineer (RE/DE) shall function as Project Engineer and shall be mainly in-charge of regular monitoring and inspection of the repair projects. As Project Engineer the RE/DE shall have the following tasks:

1. Conduct regular site inspections to ensure that the approved program of works are being executed by the selected contractor/s accordingly;

2. Review and validate work accomplishments of the constructors* and’ their claims for payments of completed works;

3. Assist in the resolution of issues and concerns during project implementation;

b. The Central Office through the EFD shall serve as oversight during project implementation and shall have the following functions:

1. While the project is on-going or at. any time during project start until substantial completion, the EFD may conduct site inspection. Amy and all findings shall be effected in writing through Site Instructions and or Inspection Report;

2. Resolve issues that may arise during project implementation through the conduct of construction meetings;

3. The EFD shall before the issuance of the Certificate of Completion, conduct Final Inspection of projects and ensure compliance to the Program of Works, Plans and Specifications.

Read:

  1. Guidelines for the Implementation of New Construction of Classrooms
  2. Guidelines on the Implementation of Repair/Rehabilitation of Classrooms, Water and Sanitation Facilities, and Gabaldon Heritage Buildings
  3. Guidelines on the Implementation of the School Furniture Program
  4. Revised Memorandum of Agreement (MOA) with the Department of Public Works and Highways (DPWH) for the implementation of the School Building Program
  5. Designs of School Furniture

 

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