Guidelines on the Implementation of Repair/Rehabilitation of Classrooms, Water and Sanitation Facilities, and Gabaldon Heritage Buildings

Enclosure to DepEd Order No. 35, s. 2017

Enclosure 2 of the Revised Guidelines for the Implementation of the Basic Educational Facilities Funds

Guidelines on the Implementation of REPAIR/REHABILITATION OF CLASSROOMS, WATER AND SANITATION FACILITIES, AND GABALDON HERITAGE SCHOOL BUILDINGS under the Basic Educational Facilities Fund (BEFF)

1. Manner of Allocation and Prioritization

The annual lump sum allocation for the repair/rehabilitation of classrooms, water and sanitation facilities, and Gabaldon or other Heritage school buildings shall be equitably distributed to all legislative districts on the basis of the following priorities:

a. Data on classrooms needing major repair based on the EBEIS, NSBI, and/or OUA/EFD Surveys;

b. Bottom-Up Budget (BUB) school building repair projects;

c. Repair of school buildings damaged by typhoons and other calamities;

d. Rehabilitation/Restoration of Gabaldon and other Heritage School Buddings;

e. Other priority schools reported needing immediate repair/rehabilitation.

2. Parameters for Repair/ Rehabilitation of Classrooms

Minor Repair – is the replacement of school building components which are not subjected to critical structural loads and stresses and which are estimated to cost less than Php50,000.0Q per classroom, such as repair of windows, doors, partitions and the like. Minor repair keeps a building in fit condition for use without increasing its capacity’ or otherwise adding to its normal value as an asset.

Major Repair – is the replacement of school building components which are subjected to critical structural loads and stresses and are estimated to cost Php50,000.00 per classroom and above such as repair of roof, frames, posts, exterior walls, etc. Major repair materially increases the value or extend the useful life of the building.

Rehabilitation – is intended to put back the school building to its original or previous condition and involves a general overhauling or a comprehensive repair of the whole building or a major section of it. A school building which has been blown down by a typhoon or destroyed by an earthquake or a flood may be rehabilitated if the estimated cost is considered economically practical by the Appraisal Team.

Renovation/ Restoration – involves any physical change made on a building to ensure its value, utility and/or to improve its aesthetic quality. Renovation is applied to old buildings aging 25 years or more which have weathered the years and remained sturdy, but need some face lifting to restore their original conditions.

Old Spanish school buildings/Gabaldon buildings and other heritage school buildings may be restored for their historical value. Old posts, floor, etc. may be replaced keeping them close to their original architectural designs, with the health and safety of the pupils/ students and teachers in mind.

3. Implementation

a. The Division Offices or any implementing Unit as authorized by the Secretary shall conduct procurement of BEFF Repair and/or Restoration of Gabaldon and other Heritage Buildings upon receipt of Authority to Procure with attached list of recipient schools from Central Office.

b. The DepEd Central Office shall process sub-ARO and release to the respective implementing office immediately. Upon receipt of the sub-ARO, the Division Offices are ordered to obligate the funds within three (3 months) from the date of sub-ARO in consonance with existing budgeting, accounting and auditing rules and regulations. Failing to obligate within the given period, the Implementing Unit shall report the unobligated funds to Budget Division of the Central Office. The failure will affect the performance, rank and/or standing of the implementing unit arid its officials.

In such failure, the DepEd will issue a negative sub-ARO and Regional Office shall take-over the procurement and implementation of the said projects.

4. Monitoring and Inspection

a. The Regional/Division Engineer (RE/DE) shall function as Project Engineer and shall be mainly in-charge of regular monitoring and inspection of the repair projects. As Project Engineer the RE/DE shall have the following tasks:

1. Conduct regular site inspections to ensure that the approved program of works are being executed by the selected contractor/s accordingly;

2. Review and validate work accomplishments of the constructors and their claims for payments of completed works;

3. Assist in the resolution of issues and concerns during project implementation;

b. The Central Office through the OUA/EFD shall serve as oversight during project implementation and shall have the following functions:

1. While the project is on-going or at any time during project start until substantial completion, the OUA/EFD may conduct site inspection. Any and all findings shall be effected in writing through Site Instructions and or Inspection Report;

2. Resolve issues that may arise during project implementation through the conduct of construction meetings;

3. The OUA/EFD shall before the issuance of the Certificate of Completion, conduct Final Inspection of projects and ensure compliance to the Program of Works, Plans and Specifications.

Read:

1. Guidelines for the Implementation of New Construction of Classrooms
2. Guidelines on the Implementation of the School Furniture Program
3. Guidelines on the Implementation of the Electrification of Schools On-Grid Program
4. Revised Memorandum of Agreement (MOA) with the Department of Public Works and Highways (DPWH) for the implementation of the School Building Program
5. Designs of School Furniture