Attached herewith is DepEd Memorandum DM-PFHORDFO1CO-2020-00173 dated May 18, 2020 on the Clarification on the Checking of School Forms and LIS Class Finalize and Submission for End of School Year (EOSY).
Clarification on the Checking of School Forms and LIS Class Finalize and Submission for End of School Year (EOSY)
This office would like to commend all teachers, school heads, and the planning and research unit of every division for exerting their best efforts in updating the Learner Information System (LIS). Understandably, the limitation of physical activities in schools due to community quarantine contributed to the low percentage of class finalized and school submission in the system.
In light of concerns and queries on the conduct of the School Checking or Reading of Forms for the finalization of class report thru LIS, schools and the schools’ division offices shall consider the following:
- While this protocol is ideal in a normal scenario, the national health emergency due to COVID-19 pandemic prevented many Division Checking Committee to undertake the actual checking. We want to give emphasize that with or without the checking of school forms, the sole responsibility and accountability for school records and reports whether hard copy or electronic data including a report in LIS lie with the school head as per paragraph 5 of DepEd Order No. 4, s. 2014. The School Head is accountable for any discrepancies found in the school report and LIS.
- The Advisory issued by this office dated March 17, 2020 suspended the face to face checking of school forms in circumstances that this mode is not safe. The online checking is highly encouraged. However, some schools may find online checking not technically doable, therefore, checking may be conducted at a later date as possible or even after the school submission in LIS. Given this due consideration, the class adviser, being the custodian of the learner’s record may finalize class whenever he/she is confident that all entries in LIS are accurate and with appropriate supporting documents. In case of pending data issues/inconsistencies the school LIS Coordinator shall make necessary action and make a notation to ensure that corrections shall be applied in the system whenever it is possible as instructed in DepEd Order No. 11, s. 2018.
For further clarifications, please send email to Office of the Director, Planning Service thru email@example.com.
For guidance and appropriate action.