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Administrative Aide VI Job Description and CSC Qualifications

DepEd Administrative Aide VI (Salary Grade 6) assist the management and staff and provide administrative support in the effective and efficient operation of the Curriculum Implementation (CID) Division.

DepEd Administrative Aide VI Qualification Standards

CSC Prescribed Qualifications

EducationAt least Two-year college level
ExperienceNo required experience
EligibilityCareer Service Sub-Professional (First Level Eligibility)
TrainingNo required training

Preferred Qualifications

EducationBachelors degree
Experience2 years of relevant experience

DepEd Administrative Aide VI Duties and Responsibilities

KEY RESULT AREA/SDUTIES AND RESPONSIBILITIES
Plots/Schedules CLMD ActivitiesSchedules/calendars CID activities such as training and workshops, meetings/appointments of the Chief with other offices and with staff, by calendaring, following up and confirming attendance to meetings for efficient coordination and utilization of personnel time.
Record ManagementReceives, records and routes documents addressed to the CID by logging and attaching a routing slip before forwarding to the appropriate person to be able to track and account for location and status of documents
Maintains a filing system that makes records and documents retrievable and accessible while ensuring the safety and security of files.
Documents proceedings and agreements of meetings as assigned by the Chief, distributes copies of the minutes to concerned parties as well as files a copy for future reference.
Administrative SupportPrepares or encodes into electronic format word documents and other presentation materials.
Provides assistance and administrative support to training and conferences as assigned.
Coordinates preparation of documents needed in the operations of CLMD.
Ensure security of office equipment and availability of office supplies.
Secretariat/FrontlineReceives and routes incoming calls to or logs information and notifies the concerned party.
Greets and entertains office visitors and responds to their needs.
Logs concerns brought to the office and follow through on inquiries.
Coordinates travel bookings of CID staff based on instructions and gives feedback on status of bookings.
Coordinates meetings and appointments with external parties ( dates and venue, meals arranged as needed) and confirms such to all concerned.

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