DepEd Hiring Guidelines for Teacher I Positions Effective School Year 2015 – 2016
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The cut-off score for inclusion in the Registry of Qualified Applicants (RQA) is seventy (70) points. Please share your insights below.
1.0 Background and Rationale
The Department of Education (DepEd) recognizes that the success of any education system greatly relies on the competence of its teachers. Hence, one of the primary issues the Department aims to address through it comprehensive implementation of the K to 12 Basic Education Program is the need for highly competent teachers in public elementary and secondary schools. The program plans to achieve this objective through significantly improving professional standards that will better ensure that the teachers hired are able to substantially contribute to the development of lifelong learners. Furthermore, the hiring system is also set to provide opportunities for the absorption of all qualified kindergarten volunteers and LGU-hired teachers into the national plantilla.
Faithful to the merit and fitness principle of the Civil Service Doctrine of the Constitution and DepEd’s continuing thrust to enhance the quality of basic education, these hiring guidelines are hereby promulgated for Teacher I positions consistent with the pertinent provisions of existing laws, rules and regulations effective School Year 2015 – 2016.
These guidelines, which will apply to the filling-up of newly created and/or natural vacancies for Teacher I positions in public elementary (including kindergarten) and secondary schools shall cover the following areas/aspects:
2.1 Announcement of Vacancies and Receipt of Application
2.2 Verification and Validation of Documents Submitted
2.3 Evaluation and Selection of Qualified Applicants
2.4 Appointment of Qualified Applicants
2.5 Monitoring of Division Office Compliance with Hiring Guidelines by the Regional Office
3.0 Definition of Terms
3.1 Applicant refers to a person who holds a valid certificate of registration/professional license as a teacher from the Professional Regulation Commission (PRC) seeking to be appointed to a Teacher I Position.
3.2 Bona fide resident refers to an applicant who has been residing for at least six (6) months at the barangay, municipality, city or province in which the school being applied to for a teaching position is located, as evidenced by the Personal Data Sheet (CSC Form 212, Revised 2005) and a Voter’s Identification Card or any proof of residency as deemed acceptable by the School Screening Committee.
3.2.1 An applicant who has taught as an LGU-funded teacher, Kindergarten Volunteer Teacher (KVT) or substitute teacher for at least one (1) school year in the barangay, municipality, city or province where the school being applied to for teaching position is located shall also be considered as a bona fide resident, to be validated by a certificate of employment.
3.3 Locality refers to the barangay, municipality, city or province where the school being applied for is located.
3.4 Qualified applicant refers to an applicant who has been screened and who, therefore, meets the evaluation and selection criteria used by the Schools Division as provided for in the enclosed guidelines.
3.5 Registry of Qualified Applicants (RQA) refers to the official list of applicants who obtained an overall score of seventy (70) points and above based on the criteria set and as a result of the evaluation and selection processes.
4.0 Basic Rules on Hiring and Development of Teacher Positions
4.1 Public school teachers requesting for transfer to another station are not considered new applicants and are therefore not subject to these hiring guidelines. DepEd Order No. 22, s. 2013, otherwise known as the “Revised Guidelines on the Transfer of Teachers from One Station to Another” shall be strictly observed.
4.2 Upon a teacher’s appointment, assignment to a station, and acceptance of the position, he or she shall not be transferred to another school unit after rendering at least three (3) years of service in that school.
4.3 Residents of the locality, LGU-funded teachers, substitute teachers, volunteer teachers, and Philippine Business for Education (PBEd) graduates under the 1000 Teachers Program (1000 TP) shall be subject to these hiring guidelines.
4.4 As provided in Section 26 (b) Paragraph 2 of RA 9293 entitled “An Act Amending Certain Sections of Republic Act Numbered Seventy-eight Hundred and Thirty-six (RA 7836), Otherwise Known as the Philippine Teachers Professionalization Act of 1994,” teachers who have not practiced their profession for the past (5) years shall be required to take at least (12) units in education courses, consisting of at least six (6) units of content courses.
5.0 Application Process and Requirements
5.1 All applicants shall register to the Department’s online system at application.deped.gov.ph, where they must encode their Personal Data Sheet and select the division where they want to be ranked. Once submitted, an Applicant Number will be issued. In the submission of application requirements, this Number must be indicated.
a. Each division shall assign an e-mail address (either its official division office’s e-mail or its HR’s e-mail) where the system will forward the applications.
b. Applicants who have already submitted requirements prior to the release of these Guidelines must still register to the online system, after which they shall submit their Applicant Number to the division office.
5.2 An applicant shall submit to the head of elementary or secondary school where a teacher shortage or vacancy (regular and/or natural) exists, a written application, with the Applicant Number indicated, supported by the following documents:
- CSC Form 212 (Revised 2005) in two copies with the latest 2×2 ID picture
- Certified photocopy of PRC professional identification card or a PRC certification showing the teacher’s name, LET rating, and other information recorded in the PRC Office
- Certified photocopy of ratings obtained in the Licensure Examination for Teachers (LET)/Professional Board Examination for Teachers (PBET)
- Certified copy of transcript of records
- Copies of service records, performance rating, and school clearance for those with teaching experience. If unavailable, the applicant must submit a justification citing the reason/s for unavailability.
- Certificates of specialized training, if any
- Certified copy of the Voter’s ID and/or any proof of residency as deemed acceptable by the School Screening Committee
- NBI Clearance
- Omnibus certification of authenticity and veracity of all documents submitted, signed by the applicant
5.3 The applicant assumes full responsibility and accountability on the validity and authenticity of the documents submitted, as evidenced by the Omnibus certification of authenticity (Items 5.2.i above). Any violation will automatically disqualify the applicant from the selection process.
6.0 Evaluation and Selection Committees
6.1 The Schools Division Superintendent (SDS) shall issue a Memorandum organizing and designating the members of the following committees:
6.1.1 School Screening Committee
6.1.2 Division Selection Committee
6.2 The Committees shall have the following compositions and functions:
6.2.1 School Screening Committee
a. The Committee at the elementary level shall be chaired by the School Head with four (4) teachers as member. In the case of primary, incomplete elementary and multi-grade (MG) schools, the Committee shall be chaired by the cluster school head with four (4) teachers from the cluster schools as members.
b. The Committee at the secondary level shall be chaired by the School Head. The Department Head concerned and three (3) teachers from the different learning areas (as needed based on the school’s vacancies) shall be members. For small secondary schools that do not have department heads, the School Head shall be the Committee Chair with four (4) subject leaders from different learning areas as members.
c. Committee members shall be identified by the School Head using the above mentioned specifications. The School Head shall then transmit the Composition of the School Screening Committee to the Schools Division Superintendent for the issuance of a corresponding Designation Order.
a. Ensures that the updated lists of vacancies are regularly posted at conspicuous places and at the websites of schools and teacher education training institutions at all times. The step-by-step procedure in applying for Teacher I positions, including a copy of this Order, must be posted as well.
b. Receives applications and documents.
c. Verifies and certifies as to completeness, veracity, accuracy, and authenticity of documents.
d. Issues a certification to each applicant that it has received the application specifying the documents that have been submitted in support of the application.
i. The School Screening Committee shall not refuse acceptance of any application. Of any of the required documents are incomplete or invalid, the Committee shall immediately notify the applicant to facilitate the complete and proper submission of documents.
ii. Regardless of being incomplete or invalid, however, all applications must still be forwarded to the Division Selection Committee, albeit such submissions must be noted and marked by the Committee.
e. Produces copies of the received applications and documents before submitting the original submissions to the Division Selection Committee. The copies are then to be compiled and/or bound, with a table of contents and proper pagination, and are to be kept in the Office of the School Head for records purposes.
6.2.2 Division Selection Committee
For Elementary Schools
Chair: Assistant Schools Division Superintendent (ASDS)
Three (3) Education Program Supervisors/Specialists
Division Chapter President of the Philippine Elementary Schools Principals Association (PESPA)
Division Level President of the Parent-Teacher Association (FTA)
Authorized representative of an accredited teachers’ union, as evidenced by the Certificate of Accreditation issued by the Civil Service Commission (CSC)
In the evaluation of SPED elementary applicants, the SPED Division Coordinator shall be part of the Committee.
For MG schools, the Division MG Coordinator shall be part of the Committee.
For Secondary Schools (Grades 7 to 10)
Chair: Assistant Schools Division Superintendent
Three (3) Education Program Supervisors/Specialists
Division Chapter President oft he National Association of Public Secondary School Heads, Inc. (NAPSSHI) or the National Association of Secondary Schools of the Philippines (NASSHPHIL)
Division Level President of the Parent-Teacher Association (PTA)
Authorized representative of an accredited teacher’s union, as evidenced by a Certificate of Accreditation issued by the Civil Service Commission.
In the evaluation of SPED secondary applicants, the SPED Division Coordinator shall be part of the Committee.
a. In schools divisions where there is no ASDS, the Superintendent shall designate an Education Program Supervisor as the Chair of the Division Selection Committee.
b. The official in charge of personnel actions shall provide secretariat services and maintain the minutes of proceedings of the selection and deliberation process. The minutes shall be signed by the Chair and all members of the Division Selection Committee.
a. Receives from the School Screening Committee the list of applicants with the corresponding documents.
b. Verifies the documents submitted by the School Screening Committee as to completeness, accuracy, authenticity, and veracity.
c. Evaluates applicants on Education, Teaching Experience, LET/PBET Rating, Interview, Demonstration Teaching, and Specialized Training and Skills based on the criteria set forth in these guidelines.
d. Reviews and consolidates the results of the individual ratings of applicants, based on the scores they obtained in each criterion for evaluation.
e. Prepares separate division-wide RQAs for Kindergarten, Elementary, and Secondary,
f. Sends each applicant a written communication detailing the scores he or she has received for each evaluation criterion as well as the final overall rating, signed by the Chair.
g. Secures list of its LGU-funded teachers from the office of the provincial governor, city/municipal mayor, or provincial/city/municipal administrator.
h. Ensures that LGU-funded and volunteer teacher applicants go through the application process as provided for in these guidelines.
i. Submits the complete results of the evaluation of applicants, including pertinent records of deliberations, to the SDS for approval.
6.3 In cases involving applicants who may be assigned in a school located in an indigenous people (IP) community and/or serving IP learners, the School and Division Screening Committees may appropriately consult with IP elder(s)/leaders recognized by the community to verify and better assess such applications in reference to relevant provisions of these guidelines.
7.0 Evaluation and Selection Procedure and Criteria
Applicants shall be evaluated using the following criteria:
|Specialized Training and Skills||10|
7.1 Education – 20 points
Education shall be rated in terms of the applicant’s academic achievement. Thus, all subjects with corresponding units must be included in the computation.
7.1.1 Rating of Education shall be based on the following equivalents, with 1.0 as the highest and 3.0 as the lowest:
|General Weighted Average (GWA)||Equivalent Points|
When the percentage rating is used, the following table of equivalents shall be used, with 1.0 as the highest and 3.0 as the lowest.
|99.00 - 100||1.0|
|97.75 - 98.75||1.1|
|96.50 - 97.50||1.2|
|95.25 - 96.25||1.3|
|94.00 - 95.00||1.4|
|92.75 - 93.75||1.5|
|91.50 - 92.50||1.6|
|90.25 - 91.25||1.7|
|89.00 - 90.00||1.8|
|87.75 - 88.75||1.9|
|86.50 - 87.50||2.0|
|85.25 - 86.25||2.1|
|8400 - 85.00||2.2|
|82.75 - 83.75||2.3|
|81.50 - 82.50||2.4|
|80.25 - 81.25||2.5|
|79.00 - 80.00||2.6|
|77.75 - 78.75||2.7|
|76.50 - 77.50||2.8|
|75.00 - 76.25||2.9|
|75.00 - 76.25||3.0|
Applicants with non-education degree shall be rated using their GWAs in their baccalaureate degrees and the eighteen (18) professional units in education.
If the school issues a certification of GWA with a corresponding percentage rating that does not conform to the above table, the committee shall refer to the grading system of the school.
For schools with “unique” grading systems, a corresponding transmutation table shall be constructed.
Applicants with a Master’s Degree (MA or MS) shall be given +1 point, while applicants with a Master Degree and with a Doctorate (PhD) shall be given +2 points.
7.1.2 Additional requirements for kindergarten applicants
a. He/she must have obtained any of the following degrees, or its equivalent:
- Bachelor in Early Childhood Education
- Bachelor of Science in Preschool Education
- Bachelor of Science in Family Life and Child Development
- Bachelor in Elementary Education, with specialization in Kindergarten, Preschool or Early Childhood Education (ECE)
- Bachelor in Elementary Education, Major in Teaching Early Grades
- Bachelor of Arts/Science Degree in discipline allied to Education, such as Psychology, Nursing, Music and Arts, et cetera, with at least 18 units in content courses or subjects in ECE
- Bachelor in Elementary Education, Major in Special Education (SPED) with 18 units in ECE
- Bachelor of Secondary Education with Additional Diploma in ECE including Practice Teaching in Kindergarten Education
- Other degree courses and/with at least 18 units in Early Childhood Education
- The Division Selection Committee may consider any other similar Bachelor’s degree in Early Education.
b. In cases where there are limited eligible teachers with ECE units, the following measures may be adopted.
Upon appointment, the teacher shall be required by the Schools Division Office (SDO) to earn ECE units gradually. Nine (9) ECE units may be earned at the end of Year 1; eighteen (18) units, Year 2; and twenty-one (21) units, Year 3.
c. Kindergarten teacher applicants must not be more than forty-five (45) years old.
7.1.3 Additional requirements for SPED elementary applicants
a. He/she must possess any of the following qualifications:
|BSEED - BS Special Education||With Specialization in SPED-Undergrad|
|BSEED/BSSPEd||With 18 Units MA-SPED and 3 years actual teaching in SPED vs Performance Rating|
|BSEEd/BSSPEd||With 15 units MA-SPED and 4 years of actual teaching in SPED VS Performance Rating|
|BSEEd/BSSPEd||With 12 Units in MA-SPED and 5 years of actual teaching in SPED vs Performance Rating|
|BSEEd/BSE||With 9 units MA-SPED and 6 years actual teaching in SPED vs Performance Rating|
|BSEEd/BSSPEd/BSE||With teaching experience in SPED or Inclusive Setting VS Performance Rating|
In cases where applicants do not have the appropriate educational qualifications for SPED, they may still be evaluated but shall be categorized separately from those who have met the said requirements.
b. He/she must have at least three (3) years of experience in providing educational services to any of the categories of children with special needs. This is to be verified by a certification from the Principal to be submitted as part of the application.
c. A certification from the Principal that the applicant has had a Very Satisfactory performance rating for the last three (3) years must be submitted as part of the application.
7.1.4 Additional requirement for SPED Secondary Applicants
He/she must possess any of the following qualifications:
- Bachelor of Secondary Education, major in Special Education
- Bachelor of Secondary Education plus 18 units in special education in the graduate level
- Bachelor of Secondary Education plus 15 units in special education with 2 years of very satisfactory teaching experience in the regular schools and is willing to be trained within a year.
- Bachelor of Secondary Education plus 12 units in special education with 4 years of very satisfactory teaching experience in the regular schools and is willing to be trained within a year.
- Bachelor of Secondary Education plus 9 units in special education with 6 years of very satisfactory teaching experience in the regular schools and is willing to train with a year. TeacherPh.
- Bachelor of Secondary Education plus 2 years of very satisfactory teaching experience as a SPED teacher.
7.2 Teaching Experience – 15 points
Teaching experience in Early Childhood (EC) Kindergarten/preschool, elementary, secondary, tertiary, higher education, Special Education (SPED), Alternative Learning System (ALS), Technical-Vocational Education and Training (TVET), learning institutions offering culture-based education programs for indigenous peoples (IP) – even prior to passing the LET – shall be given 1.50 points for every school year but shall not exceed twelve (12) points.
For every month of service, 0.15 point shall be given.
Example: 8 months – 1.20 points / 10 months = 1.50 points
The full 0.15 point per month of teaching experience shall be given to the applicant who have come from schools and institutions that are government accredited or recognized. TeacherPH.com. Certificate/s of employment shall be used to determine validity of teaching experience.
Teaching experience of kindergarten volunteer teachers (KVT) and LGU-funded teachers shall merit additional points on top of the score they obtain from the above points system, as follows:
Less than 2 years experience – +1 point
2 to less than 5 years experience – +2 points
5 or more years experience – +3 points
7.3 LET/PBET Rating – 15 points
Equivalent points of applicants rating in the LET/PBET shall be as follows:
|87 and above||15|
|84 - 86||14|
|81 - 83||13|
|78 - 80||12|
|75 - 77||11|
|82 and above||15|
|79 - 81||14|
|76 - 78||13|
|73 - 75||12|
|70 - 72||11|
7.4 Specialized Training and Skills – 10 points
Specialized training for skills development in fields related to the work, duties, and functions of the Teacher I position to be filled shall be given a maximum of 10 points.
In the assignment of points, the following should be met:
- Presentation of a certificate of at least ten days’ training – 5 points or nothing
- Demonstration of the skill – 5 points or nothing
For applicants who may be assigned to a school located in an IP community and/or serving IP learners, knowledge and proficiency in the languages and culture of the concerned IP community shall be validated with the following:
|For those applying to teach in Kindergarten - Grade 3: Fluency in the community language needed to teach using mother tongue.||Can speak the community's language with adequate fluency and ease to discuss various concerns with adults in the community.|
A certificate or any form of attestation from the IP elders/leaders recognized by the community may be submitted to support this.
|For those applying to teach in Grades 4 - 10: Familiarity with the day-to-day conversational language of the community needed to interact with community members and culture-bearers.||Can take part in simple conversations using the community's local language.|
A certificate or any form of attestation from the IP elders/leaders recognized by the community may be submitted to support this.
|Familiarity with and respect for the community's culture||A certificate or any form of attestation from the IP elders/leaders recognized by the community may be submitted to support this.||3|
|Competency in indigenization of the teaching-learning process/Indigenous Peoples Education (IPEd)|
Has undergone training related to the indigenization of the teaching-learning process.
Has practiced appropriate indigenization of the teaching-learning in previous teaching engagements
|Presentation of training certificates.|
- 5 days
- 7 days
- 10 days and over
|Certification from previous learning institutions served|
- 1 year
- 2 - 3 years
- 4 - 5 years
- 6 - 7 years
- 7 - 9 years
- 10 years and over
If the total points reached by an applicant exceed ten (10) points, a rating of 10 is given.
7.5 Interview – 10 points
The Division Selection Committee shall interview applicants and ensure that all have equal opportunities to be assessed. Applicants shall be interviewed on topics such as:
- Professional experiences
- Instructional skills
- Technology/computer skills
- Classroom discipline
- Classroom management
- Knowledge of content/materials
- Planning skills
- Relationships with administration, staff, parents, and students
- Personal qualities
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