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2019 DepEd Guidelines in the Preparation of School Form 10 for Elementary (SF10-ES)




School Form 10 (SF10-ES) standardizes the permanent record of learners in elementary schools. The form was revised to include only necessary and permanent data elements classified into two broad categories, namely, the Learner’s Personal Information and the Learner’s Academic Progress and Achievement across the grade levels in the elementary level.

The Learner’s Personal Information shall be accomplished first in the upper part of the form. For uniformity, only the official DepEd logo and seal are to be printed in the SF10-ES. However, it is recommended that the school dry seal be affixed in the certification box which shall be accomplished when the learner completes the requirements in Grade 6 and is eligible for promotion to Junior High School or if the learner shall transfer out to another school.

The School Name shall be indicated on each table for every grade level along with the School ID. All learning areas in the K to 12 Curriculum are indicated in the table and sorted in the same order as the SF9-ES (formerly Form 138 or the Learner’s Report Card). There are more than six (6) tables provided in the SF10-ES to accommodate the filling out of reports for cases of learners no longer in school or retained in a particular grade level. Additional pages may be prepared if needed.




If a particular learning area shall not be taught for a particular grade level, e.g. EPP/TLE in Grade 2, then the quarterly ratings for this subject must be left blank. Ratings for Music, Arts, Physical Education, and Health must also be indicated. The rating for MAPEH shall be the average of the ratings for the said learning areas. Learning areas marked with asterisks (*) are subjects from the Arabic Language and Islamic Values Education (ALIVE) Program taken up in schools implementing the Madrasah Education Program (MEP) per DO No. 51, s. 2004. If the school is not an MEP implementer, these learning areas must be left blank. The Final General Average shall be the sum of all final ratings of all learning areas divided by the total number of learning areas in the grade level (excluding the ALIVE subjects) per DO No. 8, s. 2015.

The section on remedial classes shall record the subjects in which the learner did not meet expectations with the final rating indicated, the relevant dates during which the remedial classes were conducted, as well as the remedial class mark and the recomputed final grade. The Certificate of Recomputed Final Grade duly noted by the School Head should also be attached to the learner’s SF10-ES.




The certification shall be accomplished when the learner has completed the requirements of Grade 6 and is eligible for promotion to Junior High School or when the learner shall transfer to another school (additional page or certification may be printed in case of multiple transfers). The School Name and School ID of the school where the learner is coming from should be indicated. This shall be signed by the School Head and the School Dry Seal should be affixed to make the SF10-ES authentic and official.

Given that SF10-ES shall be printed using ordinary legal size bond paper, commercial printing that will result in unnecessary expenses is hereby discouraged.

READ: School Form 10 Learner’s Permanent Academic Record for Elementary (SF10-ES)




School Form 10 Learner’s Permanent Academic Record (SF10)

The Permanent Record commonly known as Form 137 was renamed to Learner’s Permanent Academic Record or SF10. To simplify the format and content, SF10 will only bear the DepEd official logo and seal. This will provide consistency and uniformity to lessen the bulk of stapled forms or even re-writing the same information to school-customized Form 137 whenever a learner transfers to another school. The following instructions must be strictly observed:

Effective SY 2017-2018, the updated and standardized SF10 will be adopted for Grades 1 and 7.

For other grade levels (Grades 2 to 6, Grades 8 to 10) the old/existing format of Form 137 will be used until the learners complete the elementary and junior high school level, respectively. There is no need to rename to SF10.

Incoming Grade 11 (SHS) will continue using the existing format and content of Form 137 as issued through DepEd Order No. 69, s. 2016 but will rename the form as SF10-SHS.

Procedures in Preparation of SF10-ES

The Grade 1 teacher will prepare one (1) copy only of SF10-ES and attach the relevant supporting documents (such as copy of the birth certificate, kindergarten completion certificate/Early Childhood Care and Development(ECCD) checklist, progress report or other equivalent document)

If the learner continues his/her studies in the same Elementary School (ES), the SF10-ES will be forwarded by the Grade 1 adviser to the Grade 2 adviser. The receiving adviser will make the necessary updating in the same SF10-ES he/she received. The same procedure will be followed in the succeeding grade levels until the learner completes Grade 6.

If the learner transferred out to continue the elementary level to another ES, the receiving ES shall request the transfer of original copy of SFlO-ESand other pertinent documents. The originating ES, upon receipt of a written request or system notification of transfer through the LIS, whichever comes first, will create one certified true photocopy of SF10-ES for their file and send the original SFlO-ESalong with other pertinent document to the receiving ES. The receiving ES will update the LIS once the documents have been received, and will continue filling up the original SF1O. Section V Guidelines on Learner’s School Record and Section VI Other Provisions as stipulated in DO 54, s. 2016 shall be strictly followed.

The ES where the learner completed his/her elementary level shall keep the original copy of SF10-ES. If the learner requests for additional copies for his/her employment, or for any reason other than to enroll for Junior High School (JHS), the ES may create a certified true copy from the original SF10-ES. The certified true photocopy that has the school seal and School Head’s signature in ink shall be provided to the learner.

If the learner proceeded to JHS, the ES, upon receipt of a written request or system notification of transfer through the LIS whichever comes first, will create one certified true copy of SFlO-ESand send it along with other pertinent documents to the requesting JHS. The receiving JHS, through the Grade 7 adviser, shall use the certified true copy of SF10-ES as a reference to create SF10-JHS.

Any erasures or alterations on the document should be validated and bear the signature of the School Head in ink.

The SF10-ES shall be prepared at the end of school year or in the event of learner transfers within the school year.

The SF10-ES shall be printed using ordinary legal size bond paper. Commercial printing that will result in unnecessary expenses is hereby discouraged.

To reiterate provisions of DO8, s. 2015 entitled Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program and DO47, s. 2016 entitled Omnibus Policy on Kindergarten Education, learners enrolled in the Kindergarten program shall use the ECCD checklist instead of Form 137 or SF10-ES.

USEFUL LINKS:

School Form Checking Report (SFCRs) Excel Template

School Form 1 School Register for Senior High School (SF1-SHS)

School Form 2 Daily Attendance Report of Learners for Senior High School (SF2-SHS)

School Form 3 Books Issued and Returned for Senior High School (SF3-SHS)

School Form 4 Monthly Learners’ Movement and Attendance for Senior High School (SF4-SHS)

School Form 5 Report on Promotion and Level of Proficiency for Kinder (SF5-K)

Guidelines in the Preparation of School Form 5 (SF5-K)

School Form 5A End of Semester and School Year Status of Learners for Senior High School (SF5A-SHS)

School Form 5B List of Learners with Complete SHS Requirements (SF5B-SHS)

School Form 6 Summarized Report of Learner Status for Senior High School (SF6-SHS)

School Form 7 School Personnel Basic Profile and Assignment for Senior High School (SF7-SHS)

School Form 8 Learner’s Basic Health and Nutrition Report for Senior High School (SF8-SHS)

School Form 8 Learner’s Basic Health and Nutrition Report (SF8)

2019 DepEd Guidelines in the Preparation of School Form 10 for Junior High School (SF10-JHS)

School Form 10 Learner’s Permanent Academic Record for Junior High School (SF10-JHS)

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