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School Form 7 School Personnel Basic Profile and Assignment for Senior High School (SF7-SHS)




Name and Code: School Form 7 School Personnel Basic Profile and Assignment for Senior High School (SF7-SHS)
Person Responsible: School Head
Instructions: All school personnel regardless of nature of appointment shall be included in this form. Any movement or reassignment of personnel should be reported using SF7-SHS and submit to the School Division Office immediately.

School Form 7 School Personnel Basic Profile and Assignment for Senior High School (SF7-SHS)

A list of the school personnel’s profile and official duty, such as teaching assignments, ancillary responsibilities, etc.

Data ElementDescription
School NameOfficial name of school as registered in DepEd and LIS/EBEIS
School IDOfficial six (6) digit School ID as registered in DepEd and LIS/EBEIS
DistrictName of the Public Schools District where the school is located as created by DepEd, supervised by a Public Schools District Supervisor
DivisionName of the Schools Division Office where the school is situated as created by DepEd, supervised by a Schools Division Superintendent
RegionName of the Regional Office as created by DepEd, headed by a Regional Director who oversees the operation of the Schools Division Office where the school is situated
School YearPrescribed period of time that schools offer daily instruction covering 10 to 11 months of regular schooling from the month of June (Beginning of School Year) to the month of March or April (End of School Year) of the following year
Nationally-Funded Teaching & Teaching-Related ItemsSummary table listing the teaching and teaching-related items approved by the Department of Budget and Management (DBM) held by personnel actually reporting to the school indicating the title of plantilla positions as reflected in the PSI-POP and/or appointment (generic, where applicable) and the number of incumbent holding such items
Nationally-Funded NonTeaching ItemsSummary table listing the non-teaching items approved by the Department of Budget and Management (DBM) held by personnel actually reporting to the school indicating the title of plantilla positions as reflected in the PSI-POP and/or appointment (generic, where applicable) and the number of incumbent holding such items. Personnel holding non-teaching items are not engaged in classroom teaching but assist in the delivery of services such as Administrative, Personnel, Supply, Records, Accounting, and other support roles in the school.
Other Appointments and Funding SourcesSummary table listing the designation and nature of appointment as reflected in the contract or other related document of personnel such as Teacher, Clerk, Driver, etc. actually reporting to the school whose positions are not nationally-funded. The nature of appointment or employment status refers to Contractual, Substitute, Casual/Emergency, Job Order/Contract of Service, Volunteer, etc. The Title of Designation should be reflected first; followed by the nature of Appointment; the Fund Source such as Special Education Fund (SEF), Parents-Teachers Association (PTA), Non-Government Organization (NGO), etc.; and the Number of Incumbent, indicated under the column Teaching or Non-Teaching, whichever is appropriate.
Employee No.May use the employee number being used for payment of salary or in the absence of employee ID, Tax Identification Number (TIN) may be used
Name of School PersonnelArranged by position in descending order, this lists the employee’s complete name starting from the Last Name, followed by the First Name, Middle Name, and Name Extension as reflected in the Personal Data Sheet (Form 212) or any relevant documentary requirement submitted by personnel during the application process
SexEmployee’s biological category based on reproductive function, either Male or Female, as reflected in the Personal Data Sheet (Form 212) or any relevant documentary requirement submitted by personnel during the application process
Fund SourceName of the institution or source that finances the employment of the particular employee. Use “National” for plantilla item positions. Other fund sources may be “SEF Provincial”, “SEF Municipal”, “LGU”, “PTA”, or “NGO”. Specify.
Position/DesignationDescribes the nature of employment or employment status of each employee based on the following:
Permanent. Appointment issued to a person who has met all the requirements outlined in the Qualification Standards for the position promulgated by the Civil Service Commission
Provisional. Appointment, subject to reappointment (renewal), issued to a person who meets all the requirements of the position except Eligibility
Substitute. Appointment issued to a person when the regular incumbent of a position is temporarily unable to perform the duties of the position, as when he/she is on approved leave of absence covering a three-month period, except in the case of teachers; suspension; scholarship grant; or secondment
Coterminous. Appointment issued to a person whose entrance and continuity in the service is contingent upon the trust and confidence of the appointing authority or head of unit; co-existent with the incumbent; limited by duration of the project whether it is a Foreign-Assisted Project or otherwise; and/or co-existent with the appointee.
Contractual. Appointment issued to a person who shall undertake a specific job description for a limited period of time not to exceed one (1) year. For teaching items, this appointment is issued to personnel who shall teach specialized subjects in secondary education on a part-time basis, the inclusive period of which shall be indicated on the appointment for purposes of crediting services.
Casual/Emergency. Appointment issued for essential services for a period not exceeding six (6) months in the event that the number of regular staff is insufficient to meet the demands of the service
Job Order/Contract of Service
Volunteer
Educational QualificationDescribes the highest educational attainment of each school personnel indicating the specific undergraduate or postgraduate degree, if applicable; the academic major, area of specialization or specialized training attended; as well as the academic minor, if applicable
Subjects Taught, Advisory Class & Other Ancillary AssignmentsFor teaching personnel, indicates the subject areas taught, as well as designation as Class Adviser and other administrative/ancillary assignments (if any) in each semester. For teaching-related and nonteaching personnel, assignments are also indicated in this column.
Grade and SectionsFor teaching personnel, provides details on the grade level and section to whom the designation refers
Daily ProgramFor teaching personnel, provides details on the daily schedule for each subject taught in a track/strand handled on a weekly basis. The school day, time duration (from/to), and total actual teaching minutes per week must be indicated in the appropriate column.
Ave. Minutes Per DayFor teaching personnel, indicates the average number of minutes taught in a day, computed by dividing the Total Actual Teaching Minutes Per Week for a particular subject by five (5) days
RemarksParticular information about the personnel required in the EBEIS/EHRIS such as IP (Ethnic Group), as well as additional loads from JHS (if any) including details on the number of teaching minutes per week

Download School Form 7 School Personnel Basic Profile and Assignment for Senior High School (SF7-SHS)

USEFUL LINKS:




School Form Checking Report (SFCRs) Excel Template

School Form 1 School Register for Senior High School (SF1-SHS)




School Form 2 Daily Attendance Report of Learners for Senior High School (SF2-SHS)

School Form 3 Books Issued and Returned for Senior High School (SF3-SHS)

School Form 4 Monthly Learners’ Movement and Attendance for Senior High School (SF4-SHS)




School Form 5 Report on Promotion and Level of Proficiency for Kinder (SF5-K)

Guidelines in the Preparation of School Form 5 (SF5-K)

School Form 5A End of Semester and School Year Status of Learners for Senior High School (SF5A-SHS)

School Form 5B List of Learners with Complete SHS Requirements (SF5B-SHS)

School Form 6 Summarized Report of Learner Status for Senior High School (SF6-SHS)

School Form 8 Learner’s Basic Health and Nutrition Report (SF8)

School Form 8 Learner’s Basic Health and Nutrition Report for Senior High School (SF8-SHS)

School Form 10 Learner’s Permanent Academic Record for Elementary (SF10-ES)

2019 DepEd Guidelines in the Preparation of School Form 10 for Elementary (SF10-ES)

2019 DepEd Guidelines in the Preparation of School Form 10 for Junior High School (SF10-JHS)

School Form 10 Learner’s Permanent Academic Record for Junior High School (SF10-JHS)

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