Deped Guidelines on Grant of Vacation Service Credits to Teachers


June 24, 2003

DepEd Order No. 53, s. 2003

Updated Guidelines on Grant of Vacation Service Credits to Teachers


Regional Directors
Schools Division/City Superintendents
Heads, Elementary and Secondary Schools
All Others Concerned

1. In line with the policy of this Office to periodically review existing rules and regulations with a view to improve the delivery of education services, the various issuance’s on the grant of vacation service credits to teachers on teachers’ leave basis are hereby updated and consolidated as follows:

a. Statement of Policy

The basic policy in the grant of vacation service credit is that it should be given only for work beyond regular functions or beyond regular work hours/days where payment of honorarium or overtime pay is not possible. In addition, there are situations wherein extraordinary work is demanded from teachers including those which expose their lives to certain risks and for which monetary compensation is not enough. Thus, extra non-monetary compensation is justified.

b. Definition of Terms

a. For purposes of this Order, the term, “teacher” shall refer to teachers who do not have to report for classes during the Christmas and long summer vacation and still be entitled to their regular compensation.

b. The term, teachers’ vacation service credits refers to the leave credits earned for services rendered on activities during summer or Christmas vacation or in the course of the regular school year, as authorized by the proper authority.

c. The term normal teaching load shall refer to six (6) hours of actual classroom teaching a day.

c. Uses of vacation service credits

Vacation service credits are used to offset absences on account of illness, one (1) work day service credit is used to offset one (1) day of absence.

d. Activities Eligible for the Grant of Service Credits

Service Credits may be granted for the following activities:

a. services rendered during registration and election days as long as these are mandated duties under existing laws;

b. services rendered during calamity and rehabilitation when schools are used as evacuation centers;

c. services rendered in connection with the conduct of remedial classes during the summer or Christmas vacation or outside of regular school days;

d. services rendered in connection with early opening of the school year;

e. services rendered during school sports competitions held outside of regular school days;

f. services rendered by those who train teachers in addition to their normal teaching loads;

g. teaching overload not compensated by honoraria;

h. teaching in non-formal education classes in addition to teaching in formal education classes carrying a normal teaching load;

i. work done during regular school days if these are in addition to the normal teaching load;

j. conduct of testing activities held outside of school days; and

k. attendance/participation in special DepEd projects and activities which are short-term in duration such as English, Science and Math Mentors’ Training, curriculum writing workshop, planning workshop, etc., if such are held during the summer vacation or during weekends.

A premium of 20% may be granted for educational activities (as opposed to non-educational activities such as election duties, calamity assistance) which require specialize expertise.

e. Activities Not Eligible for the Grant of Service Credits

Service credits shall not be granted for the following activities:

a. in-service training programs fully funded by the government;

b. assignment to clerical work, such as checking forms and finishing reports commonly required in connection with the opening and closing of classes;

c. reassignment of teachers to duty in another bureau or office; (detailed in another government office)

d. assignment in connection with exhibits at a fair;

e. postponement of a regular teacher’s vacation; and

f. time spent in travelling to and from station to the place where services are rendered.

f. Procedure in the Grant of Service Credits

a. The following steps shall be followed in the grant of service credits:

a. 1 Head of office/school recommends approval of request to render vacation service

a. 2 Schools Division Superintendent approves/disapproves request

a. 3 If reason for request is not among those listed above, request should be forwarded to the Regional Director for action if activity is region wide and to the Central Office through the Regional Director if activity is DepEd-wide. For attendance/participation in DepEd-wide programs and projects, the Central Office shall make the necessary issuances on the grant of vacation service credits.

b. The following documents/requirements shall be accomplished/submitted after completion of vacation service:

b. 1 accomplishment report

b. 2 duly assigned DTR/CS Form 48

g. Other Rules

The following rules shall also apply in the grant or use of service credits:

a. One work day of vacation service credit is granted for one day (eight hours) of service;

b. The number of days of vacation service credits granted to a teacher shall not exceed 15 work days in one year except in cases authorized by the Secretary upon the recommendation of the Regional Director;

c. Vacation service credits shall not be granted for services rendered without previous authority;

d. Teachers on detail in offices or assigned to non-teaching jobs are on the vacation-risk leave basis and should not therefore be granted vacation service credits;

e. In the monetization of teachers leave credits, unused vacation service credits shall be converted into vacation-sick leave credits. After monetization, the remaining vacation-sick leave credits shall be converted back to vacation service credits;

The formula in the conversion of vacation service credits to the vacation and sick leave credits is as follows:

Vacation and Sick Leave* = 30y / 69


30 = Number of days in a month
Y = Total Number of teacher’s service credits
69 = 58 days of summer vacation plus 11 days of Christmas vacation

*No. of days derived shall be divided equally into vacation and sick leave credits.

The formula in the conversion of vacation and sick leave credits to vacation service credits is as follows:

Y = VL + SL / 30 x 69

f. The vacation service credits of a teacher who transfers to a non-teaching position may be converted into vacation-sick leave credits and vice-versa; and

g. Unused vacation service credits of teachers who resigned, retired, or are separated from the service through no fault of their own on or after January 16, 1986 shall be paid the money value of their unused vacation service credits converted to vacation and sick leave credits.

Useful Links:

  1. 2016 Special Hardship Allowance for Teachers
  2. Granting of Vacation Service Credits to Teachers Implementing School Supplemental Feeding Program
  3. Grant of Service Credits to Teacher-Advisers of Red Cross Youth Councils (RCYC)
  4. Monetization of Leave Credits of Government Officials and Employees
  5. DepEd Kindergarten Catch-Up Education Program (KCEP)
  6. Guidelines on the Direct Release of Maintenance and Other Operating Expenses (MOOE)
  7. DepEd Core Values Indicators: Concrete Manifestation
  8. DepEd Policies on Correction of School Records

Leave A Reply

Your email address will not be published.

1 Comment
  1. Vina says

    Good morning.may i ask if service credits earned from serving during elections are forfeited after a year?i had 2major operations due to cancer and opted to use my service credits.i was told by our division office admin. Officer that these service credits were all forfeited already after a year if not utilized 🙁