The Department of Education (DepEd) through the Office of Undersecretary Jesus LR Mateo, issues a Memorandum relative to the “Advance Information on the Allocation and Deployment of New Teaching Positions for Kindergarten to Grade 12 for School Year (SY) 2020-2021”.
For proper guidance, refer to the enclosed communication.
The Schools Division Superintendents (SDSs) shall ensure the immediate filling-up of these newly created teaching positions.
Advance Information on the Allocation and Deployment of New Teaching Positions for Kindergarten to Grade 12 for School Year (SY) 2020-2021
This is to inform all concerned field offices that TEN THOUSAND (10,000) new teaching positions for Kindergarten to Grade 12 have been allocated for SY 2020-2021. The creation of these items has been requested from the Department of Budget and Management (DBM) by the DepEd Central Office (CO). The distribution of these items is determined and prioritized based on the following considerations:
a. newly – established integrated schools that do not have nationally-funded teachers/schools with acute shortages of teachers;
b. items for groups under special hiring arrangements with other government agencies such as luring of Republic Act 10612 (RA 10612) and Republic Act 7687 (RA 7687) scholars, and “Sa Pinas Ikawand Ma’am/Sir” (SPIMS) Employment Program beneficiaries; and
c. inclusion of teaching items for the 361 schools under the Last Mile Schools program.
To effectively facilitate the filling-up of these positions and to ensure that the lump sum appropriated will be fully utilized within the fiscal year, the following processes shall be undertaken:
The DepEd CO – Planning Service (PS) shall provide the electronic copies of the deployment report by the legislative district for Kindergarten/Elementary, by division for SHS and by school for Junior High School (JHS) to the Regional Office (RO).
The RO – Policy, Planning and Research Division (RO-PPRD) shall immediately forward the said deployment report to the concerned Schools Division Office (SDO) with corresponding instructions based on this memorandum particularly on the items allocated for the special groups such as DOST RA10612 and RA 7687 scholars and SPIMS employment program beneficiaries. The RO-PPRD shall also ensure the prompt submission of the deployment report from the SDO – School Governance and Operations Division (SDO – SGOD).
The Regional Office Chief Administrative Officer shall ensure the immediate filling-up of these newly created teaching positions.
Using the SY 2019-2020 LIS/EBEIS enrollment data and the latest inventory of plantilia positions which include the items created in FY 2019 for Kindergarten/Elementary schools and Senior High School (SHS), the Division Planning Officer shall prepare the deployment report by school based on the attached allocation by legislative district/division. The following planning parameters shall be used in the computation of the requirements:
|Kindergarten||25 learners per class, maximum of|
30 learners per session
|1 teacher for 2 sessions|
|Multigrade Classes (MG)||maximum of 25 learners consisting of 2 consecutive grade levels (Grades 1&2, Grades 3&4, and Grades 5&6)||1 teacher per class consisting of 2 consecutive grade levels or 3 teachers for every MG schools|
|Grades 1-2||30 learners per class, maximum of|
|Double shifts for Grade 1 and|
single shift for Grade 2
|Grade 3||30 learners per class, maximum of|
|1 teacher per class|
|Grade 4||40 learners per class, maximum of|
|1 teacher per class|
|Grade 5-10||40 learners per class, maximum of|
|5 teachers for every 3 classes or 5:3 as specialization factor|
|Grades 11-12||Maximum of 40 learners per class||9 teachers for every 6 classes (9:6) as specialization factor|
Prioritization in the deployment of the items for Kinder/Elementary and SHS shall be based on the following:
a) newly- established integrated schools without existing nationally funded teachers (i.e. schools with existing School ID number),
b) schools with the highest Pupil/Student Teacher Ratio (P/STR),
c) schools with an acute shortage of teachers,
d) schools in far flung areas with teacher shortage, and
e) multi-grade schools with less than three (3) teachers that covers Grades 1 to 6.
Only SDOs with identified teacher shortages on the table “Distribution of Items” will do the prioritization in the deployment of the items. It should be noted that PS has already identified the school assignments of RA 7687 scholars to be deployed in JHS and SPIMS beneficiaries to be deployed in Kinder/Elem and JHS. School assignments are shown in columns M to O for the “RA 7687 scholars” and L to P for “SPIMS beneficiaries”.
Deployment reports particularly for JHS should strictly be followed, hence, no changes/realignments shall be made.
Deployment report for SHS shall be prepared by SDO – SGOD. Please note that all Special Science Teacher I positions (SG 13) are allocated for RA 10612 scholars, thus, in preparing the deployment report, the home address of the scholar shall be considered. Additionally, SDOs are allowed to convert Teacher II positions intended for SHS, as long as they do not exceed the allocated budget (e.g. conversion of Teacher II to Teacher I/Teacher III, Master Teacher I/Master Teacher II) and that all request for conversion shall be submitted to the Planning Service – Planning and Programming Division (PS-PPD) and evaluated in accordance with guidelines to be issued by PS-PPD. All SHS positions shall be lodged at tine SDO in order to provide SDOs tine flexibility to place and transfer an incumbent teacher from one school to another. Likewise, the incumbent may be assigned to handle a cluster of schools, especially if the enrolment of tine school is no longer within the set standards.
The SDO -SGOD Chief shall review the prepared deployment report while the Schools Division Superintendent (SDS) shall vet and sign the deployment report. Attached is the prescribed deployment report template.
The SDO – SGOD Chief shall submit scanned copy of the vetted deployment report and an Excel file version, together with the legal basis and supporting documents of the newly – established/legislated/integrated JHSs to the RO – PPRD for consolidation on or before June 15, 2020.
The RO – PPRD shall submit the legal basis and supporting documents directly to the DBM – RO, particularly for the JHS items that were not created due to lack of legal documents on the establishment of the school.
The RO-PPRD shall ensure the accuracy of the number of items provided for each legislative district. It shall also ensure that all main elementary, JHS, and SHS will share the allocation to its annex schools with teacher shortages. Please note that in the deployment report that will be submitted to CO, indicate in the column “Remarks” the School ID number of the mother school if the items are to be deployed to an annex school.
The RO – PPRD shall forward the consolidated Excel file of the deployment report (using the attached template) to the Planning Service-Planning and Programming Division (PS-PPD) through e-mail at firstname.lastname@example.org on or before June 30, 2020.
The SDO Administrative Officer or the Administrative Office in coordination with the Office of the Assistant Schools Division Superintendent (OASDS) or the Assistant Schools Division Superintendent (ASDS) shall commence with the recruitment, evaluation, and selection process based on the existing hiring guidelines.
The SDO Administrative Officer shall contact the RA 10612 and RA 7687 scholars and SPIMS beneficiaries and advise them regarding their school assignments and the documentary requirements they need to submit once the NOSCA is received.
The full 10,000 teaching items have been requested for creation from the DBM, thus, the NOSCA that will be issued by DBM-RO already includes all the items for the special groups (RA 10612 and RA 7687 scholars, and SPIMS beneficiaries).
The FY 2020 accomplishment of the ROs/SDOs in terms of filling-up of items will be monitored through the Program Management Information System (PMIS). Hence, the Administrative Officer of the SDOs shall immediately access the system at pmis.gov.ph once the SDS signed the appointment paper of the newly-hired teacher.
For further clarifications and other concerns, you may email PS-PPD at email@example.com, copy furnished firstname.lastname@example.org.
For your information and strict compliance.